Meet Onehub’s Brooke Turnbull

BrookePicOnehub Support Team Member by Day and Amateur Astronomer by Night!

When you call Onehub support, you might speak with support team member Brooke Turnbull. Besides providing helpful support to our Onehub users, Brooke is also a stargazer. Check it out –

Q – What is it about Space that interests you so much?

A – The vastness of space. It’s like staring into the largest ocean anyone could try to imagine.

Q – What was it that started your interest in the topic of Space?

A – As a kid I was always stargazing. A lot of my family likes to watch the stars so it was just natural.

Q – Were you one of the lucky Read More…

A Faster, More Intuitive Alternative to FTP

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FTP has been around for a while. It allows people to transfer files between their PC and an FTP server. While FTP still works, we think Onehub is a more intuitive FTP alternative for sending and receiving files.

While FTP is powerful, it does have a few drawbacks. In order to use FTP effectively, you need to download, install, and configure an FTP client. This requires both technical knowledge and, at most companies, help from an IT administrator to grant access and make changes to the company network. These extra steps take time when you may need to send or receive files immediately. Once installed, your work is not done. Each time you use FTP, you need to enter Read More…

Meetup Does Case Study with Onehub

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Recently, our client Meetup, the online social network, was kind enough to talk to us about why security and control in online file sharing is so important to their business.

When Meetup needed a way to share corporate and financial documents securely with shareholders, bankers, advisors, and potential partners, they turned to Onehub. This case study shares the story of why they selected Onehub to handle their secure online file sharing needs. Read More…

Close the Deal Faster With a Virtual Data Room

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As deals get more complex and the process speeds up, it becomes even more important to have full visibility over your entire deal process. Using a robust virtual data room (VDR) can help you manage, share and collaborate on information faster with both internal and external teams. Using a VDR makes it easy for all parties involved to find the specific information that they need, and it enables the deal manager to organize large volumes of documents, control what information is shared, and what happens to that information after it is shared. Overall, a VDR can help businesses execute deals more securely, more efficiently, and faster. Read More…

Heartbleed Vulnerability

On April 7th, the “Heartbleed” vulnerability was disclosed and a corresponding patch was released. Onehub, with many others, was potentially vulnerable to the exploit; though we have no reason to believe any data was compromised. Within 24-hours all affected services were patched, and all of our SSL certificates were revoked as a precautionary measure. Onehub Enterprise is not vulnerable. Read More…

Richard Morgan: Onehub Account Executive by Day, Hollywood Voice-Over by Night!

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Drumroll please! Introducing our new team member and account executive, Richard Morgan. Get to know Richard a bit by reading how he got started in the interesting industry of voice-over work.

Q – How did you get into voice-over work? 

A – I used my voice for professional singing and sports announcing for many years before even considering getting into a voice acting career. I witnessed what happened with the “golden voice” on YouTube and other national media outlets. This inspired me to pursue something on a much larger scale. My first big break was with Paramount Pictures in 2012 for the movie trailer Paranormal Activity 4 and Jack Reacher. Things have really taken off since then with work through LucasArts, Lucasfilm, Disney, ESPN Radio, Universal Studios, Warner Bros., and Fox.

Q  What is it about voice-over work that you find the most Read More…

Telecommuting Improved with Enterprise File Sharing

Working remotely from the office is a growing reality for enterprises around the world. Since 2005, the number of people working remotely has grown by nearly 80%, according to Global Workplace Analytics.

The latest telecommuting statistics show that the highest proportions of teleworkers are federal employees (3.3%), private sector not-for-profit employers (2.9%), private sector for-profit employers (2.6%), state government workers (2.4%), and local government workers (1.2%).

With the current labor force composition, 64 million US employees hold a job where they could telecommute at least part-time. Out of that, 79% said they would like to work from home at least part of the time. Altogether, this means that roughly 50 million U.S. workers can and want to telecommute.

Why is telecommuting a growing trend?

What is the potential ROI if more people telecommute in the US? If the 50 million people mentioned above who either want to or are capable of telecommuting start doing it, it could mean a national savings of $700 billion a year. A typical enterprise could save $11,000 per person per year on real estate costs and more. Furthermore, the employee would save anywhere from $2000 to $7000 a year on fuel costs, automotive maintenance, and more according to Global Workplace Analytics.

The challenges of telecommuting

While there are some obvious financial benefits for both enterprises and employees with telecommuting, it is not without a few challenges. Fortunately, enterprise file sharing solutions can reduce some of these challenges.

1. Communication

Many people that have worked in a corporate office and established relationships over the years say that communication and camaraderie are the primary things they miss when they start to telecommute. Their team members are no longer sitting directly beside them. This means that telecommuters need to rely on communication tools like phone, IM, email, and Skype for communicating. This can make it more difficult for telecommuters to communicate properly on shared team projects.

Enterprise file sharing can improve project communication. Not only is there one central hub that holds all of the team files, there are enhanced features like comments and tasks. These features allow team members to communicate with each other about specific projects in one central location. This gives telecommuting employees the same information as the employees that are in the office.

2. Career advancement

Many telecommuters find that they are actually more productive when they are home. However, your team members and managers in the office can’t actually see the physical time and effort that you are putting into your work. This could negatively affect your career advancement. The people that are actually at the office being seen doing the work are more likely to be promoted than telecommuters.

Enterprise file sharing solutions like Onehub have audit trails that can be a great solution to this problem. Audit trails enable all team members to see who has opened and worked on a particular file and when. Now your manager will be able to see just how on top of your tasks you really are.

3. Version Control

Many corporate businesses use email for file sharing. During a project, files go through multiple iterations with different versions getting distributed to different team members. Even with filename updating, versions can get confusing. Imagine an employee spending hours updating the file only to find out it was the wrong version.

With enterprise file sharing, there is a single location for all of your project files. Version control is handled by the system and file sharing features, like Onehub’s “versions”, enables team members to see version tracking history to ensure that they are always working on the right version.

Conclusion

Enterprise file sharing can improve the experience of telecommuting for employees and companies. We make it easy for telecommuters to collaborate from home, a coffee shop, or anywhere.

Limeade Dominates with Help from Onehub

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Limeade recently did a case study with us and shared why they initially chose to use Onehub, as well as why they have continued to use Onehub. In the case study, the Bellevue, WA company showcases their drive to “measurably improve well-being in the world through happy, healthy, high-performing workforces” and how Onehub plays an integral part in Limeade’s continuing success.

Limeade, the enterprise engagement platform that focuses on performance, wellness, and incentives to build high-performance workforces, started out using our online data room where they stored legal materials, corporate files, and proprietary contracts for their potential investors. According to Jaime Ostheimer, Limeade’s financial analyst, this fit their business needs in the beginning. However, as Limeade grew and built a stronger portfolio, they continued to use Onehub for online file sharing of proprietary internal documentation and customer contracts.

Jaime is one of the primary users of Onehub, along with her company controller. She says she finds Onehub to be self-explanatory and very efficient. According to Jaime, Onehub allows the data to keep flowing when one of them is away from the office.

“Especially during key times like an audit or evaluation period,” says Ostheimer, “it’s important to us and our external users to have easy, well-organized access to our documents any time they want. It keeps our processes going smoothly.”

Jaime’s favorite feature is the ability to securely upload her files and then share them folder by folder, or file by file, according to each user’s needs. While most users that she shares with have view-only rights, Jaime is able to give extra download rights to the benefits brokers, legal team, and external auditors. Jaime likes the fact that she was able to set up these sharing permission settings without any real training and is able to trust that their private documents are kept secure.

“Onehub is very easy to use, and I am confident that it’s secure. I like its flexibility and that it’s configurable to how we want to structure our files and data. Knowing that our files are protected, well-organized, and easily accessible has been important to our company’s success.”

Check out the entire Limeade case study.