{"id":5622,"date":"2021-12-02T14:50:05","date_gmt":"2021-12-02T22:50:05","guid":{"rendered":"https:\/\/www.onehub.com\/blog\/?p=5534"},"modified":"2022-06-23T10:07:54","modified_gmt":"2022-06-23T17:07:54","slug":"67-keyboard-shortcuts-to-help-you-work-more-efficiently-windows-and-macos","status":"publish","type":"post","link":"https:\/\/www.onehub.com\/blog\/2021\/12\/02\/67-keyboard-shortcuts-to-help-you-work-more-efficiently-windows-and-macos\/","title":{"rendered":"67 Keyboard Shortcuts to Help You Work More Efficiently [Windows and macOS]"},"content":{"rendered":"\r\n<div class=\"wp-block-image\">\r\n<figure class=\"aligncenter size-large is-resized\">Finding new ways to work faster and more efficiently is a top goal for most employees. There\u2019s no shortage of work productivity tips available online, but most of them focus on ways to manage your time better or improve your focus. That\u2019s helpful information, but it does require some personal effort and discipline to reap the benefits.\u00a0<\/figure>\r\n<\/div>\r\n\r\n\r\n\r\n<p>Sometimes you want something fast and easy to help you. How about a productivity tip that just involves pressing some buttons?\u00a0<\/p>\r\n\r\n\r\n\r\n<p><a href=\"https:\/\/en.wikipedia.org\/wiki\/Table_of_keyboard_shortcuts\">Keyboard shortcuts<\/a> are keys or a series of keys that prompt a program to perform a specific action. For example, ctrl + F is a well-known shortcut that allows you to search a website or document for a keyword.\u00a0<\/p>\r\n\r\n\r\n\r\n<p>There are many lesser known keyboard hacks that can help you work faster. You may not realize it, but every time you move from the keyboard to your mouse, you\u2019re losing precious seconds. Not only do these seconds add up quickly, you\u2019re also breaking your focus each time you make this switch.\u00a0<\/p>\r\n\r\n\r\n\r\n<p>We\u2019ve compiled some of the most helpful keyboard shortcuts for:<\/p>\r\n\r\n\r\n\r\n<ul>\r\n<li>Navigating Windows and macOS<\/li>\r\n<li>Microsoft Word and Excel<\/li>\r\n<li>Gmail and Outlook<\/li>\r\n<li>Chrome and Firefox Browsers<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p>Once you learn these, they quickly become second nature and enable you to work more efficiently. They\u2019re also great to know for those times when your mouse inevitably dies and you can\u2019t find a battery anywhere.<\/p>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Keyboard shortcuts to navigate your computer<\/h2>\r\n\r\n\r\n\r\n<figure class=\"wp-block-table\">\r\n<table>\r\n<tbody>\r\n<tr>\r\n<td><strong>Action<\/strong><\/td>\r\n<td><strong>Windows<\/strong><\/td>\r\n<td><strong>macOS<\/strong><\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Create new folder<\/td>\r\n<td>Ctrl + shift + N<\/td>\r\n<td>Shift + cmd + N<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Minimize a window<\/td>\r\n<td>Windows key + D<\/td>\r\n<td>Cmd + M<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Close a window<\/td>\r\n<td>Alt + F4<\/td>\r\n<td>Cmd + W<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Open task manager<\/td>\r\n<td>Ctrl + shift + esc<\/td>\r\n<td>Cmd + option + esc<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Save file<\/td>\r\n<td>Ctrl + S<\/td>\r\n<td>Cmd + S<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Open file<\/td>\r\n<td>Ctrl + O<\/td>\r\n<td>Cmd + O<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Print document<\/td>\r\n<td>Ctrl + P<\/td>\r\n<td>Cmd + P<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Undo last action\u00a0<\/td>\r\n<td>Ctrl + Z<\/td>\r\n<td>Cmd + Z<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Switch between programs<\/td>\r\n<td>Alt + tab<\/td>\r\n<td>Cmd + tab<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n<\/figure>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Keyboard shortcuts for Microsoft programs<\/h2>\r\n\r\n\r\n\r\n<p>The same basic shortcuts that work in Microsoft programs will also work in other programs such as Google Workspace apps. If you\u2019re using a Google app (Docs, Sheets, etc.), press ctrl + \/ to open the shortcuts window. Check the bottom of the window to see if it has an option to enable compatible shortcuts. If so, toggle this option on.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">All Microsoft programs<\/h3>\r\n\r\n\r\n\r\n<figure class=\"wp-block-table\">\r\n<table>\r\n<tbody>\r\n<tr>\r\n<td><strong>Action<\/strong><\/td>\r\n<td><strong>Windows<\/strong><\/td>\r\n<td><strong>macOS<\/strong><\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Open new file<\/td>\r\n<td>Ctrl + N<\/td>\r\n<td>Cmd + N<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Copy text or graphic<\/td>\r\n<td>Ctrl + C<\/td>\r\n<td>Cmd + C<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Cut text or graphic<\/td>\r\n<td>Ctrl + X<\/td>\r\n<td>Cmd + X<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Paste text or graphic<\/td>\r\n<td>Ctrl + V<\/td>\r\n<td>Cmd + V<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Select all content<\/td>\r\n<td>Ctrl + A<\/td>\r\n<td>Cmd + A<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Insert a link<\/td>\r\n<td>Ctrl + K<\/td>\r\n<td>Cmd + K<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Undo\/Redo<\/td>\r\n<td>Ctrl + Z\/Y<\/td>\r\n<td>Cmd + Z\/Y<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Print<\/td>\r\n<td>Ctrl + P<\/td>\r\n<td>Cmd + P<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Bold\/italics\/underline<\/td>\r\n<td>Ctrl + B\/I\/U<\/td>\r\n<td>Cmd + B\/I\/U<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n<\/figure>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Word<\/h3>\r\n\r\n\r\n\r\n<figure class=\"wp-block-table\">\r\n<table>\r\n<tbody>\r\n<tr>\r\n<td><strong>Action<\/strong><\/td>\r\n<td><strong>Windows<\/strong><\/td>\r\n<td><strong>macOS<\/strong><\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Undo\/Redo<\/td>\r\n<td>Ctrl + Z\/Y<\/td>\r\n<td>Cmd + Z\/Y<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Move one word to the left\/right<\/td>\r\n<td>Ctrl + left\/right arrow<\/td>\r\n<td>Option + left\/right arrow<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Move to the start\/end of a line<\/td>\r\n<td>Home\/End<\/td>\r\n<td>Cmd + left\/right arrow<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Move to the start\/end of a document<\/td>\r\n<td>Ctrl + home\/end<\/td>\r\n<td>Cmd + fn + left\/right arrow<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Extend selection one character to the left\/right<\/td>\r\n<td>Shift + left\/right arrow<\/td>\r\n<td>Shift + left\/right arrow<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Extend one word to the left\/right<\/td>\r\n<td>Ctrl + shift + left\/right arrow<\/td>\r\n<td>Shift + option + left\/right arrow<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Extend selection to the beginning\/end of a line<\/td>\r\n<td>Shift + home\/end<\/td>\r\n<td>Cmd + shift + right\/left arrow<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Extend selection one line up\/down<\/td>\r\n<td>Shift + up\/down arrow<\/td>\r\n<td>Shift + up\/down arrow<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Extend selection to the start\/end of a paragraph<\/td>\r\n<td>Ctrl + shift + up\/down arrow<\/td>\r\n<td>Cmd + shift + up\/down arrow<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n<\/figure>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Excel<\/h3>\r\n\r\n\r\n\r\n<figure class=\"wp-block-table\">\r\n<table>\r\n<tbody>\r\n<tr>\r\n<td><strong>Action<\/strong><\/td>\r\n<td><strong>Windows<\/strong><\/td>\r\n<td><strong>macOS<\/strong><\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Hide selected column<\/td>\r\n<td>Ctrl + 0<\/td>\r\n<td>Up arrow + 0<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Hide selected row<\/td>\r\n<td>Ctrl + 9<\/td>\r\n<td>Up arrow + 9<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Close workbook<\/td>\r\n<td>Ctrl + W<\/td>\r\n<td>Cmd + W<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Insert new worksheet<\/td>\r\n<td>Shift + F11<\/td>\r\n<td>Fn + ctrl + F11<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Move selection to the right<\/td>\r\n<td>Tab<\/td>\r\n<td>Tab<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Move one cell to the left<\/td>\r\n<td>Shift + tab<\/td>\r\n<td>Shift + tab<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Hide selected column<\/td>\r\n<td>Ctrl + 0<\/td>\r\n<td>Ctrl + 0<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Hide selected row<\/td>\r\n<td>Ctrl + 9<\/td>\r\n<td>Ctrl + 9<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Minimize workbook<\/td>\r\n<td>Ctrl + F9<\/td>\r\n<td>Cmd + M<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Insert new worksheet<\/td>\r\n<td>Shift + F11<\/td>\r\n<td>Fn + ctrl + F11<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n<\/figure>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Keyboard shortcuts for Gmail<\/h2>\r\n\r\n\r\n\r\n<p>To enable keyboard shortcuts in Gmail, click Settings &gt; See all settings and scroll down to keyboard shortcuts. Click \u201cKeyboard shortcuts on.\u201d<\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-table\">\r\n<table>\r\n<tbody>\r\n<tr>\r\n<td><strong>Action<\/strong><\/td>\r\n<td><strong>Windows<\/strong><\/td>\r\n<td><strong>macOS<\/strong><\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Add CC<\/td>\r\n<td>Ctrl + shift + C<\/td>\r\n<td>Cmd + shift + C<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Add BCC<\/td>\r\n<td>Ctrl + shift + B<\/td>\r\n<td>Cmd + shift + B<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Create new email (opens in new window)<\/td>\r\n<td>D<\/td>\r\n<td>D<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Send email<\/td>\r\n<td>Tab + enter<\/td>\r\n<td>Tab + enter<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Add link<\/td>\r\n<td>Ctrl + K<\/td>\r\n<td>Cmd + K<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Mark as read\/unread<\/td>\r\n<td>Shift + J\/U<\/td>\r\n<td>Shift + I\/U<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Go to next\/previous email<\/td>\r\n<td>K\/J<\/td>\r\n<td>K\/J<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n<\/figure>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Keyboard shortcuts for Outlook<\/h2>\r\n\r\n\r\n\r\n<p>Outlook allows you to choose the keyboard shortcuts you want to enable. You can use the Outlook, Gmail, or Yahoo shortcuts. The ones listed below are for Outlook. To change your shortcut settings, click the settings icon and type \u201cshortcuts.\u201d Click \u201cKeyboard shortcuts\u201d and then select the style you want to use.<\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-table\">\r\n<table>\r\n<tbody>\r\n<tr>\r\n<td><strong>Action<\/strong><\/td>\r\n<td><strong>Windows<\/strong><\/td>\r\n<td><strong>macOS<\/strong><\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Create a new email<\/td>\r\n<td>N<\/td>\r\n<td>Cmd + N<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Send email<\/td>\r\n<td>Ctrl + Enter<\/td>\r\n<td>Cmd + return<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Reply to message<\/td>\r\n<td>Ctrl + R<\/td>\r\n<td>Cmd + R<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Insert link<\/td>\r\n<td>Ctrl + K<\/td>\r\n<td>Cmd + K<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Create new folder<\/td>\r\n<td>Ctrl + E<\/td>\r\n<td>Shift + Cmd + N<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Mark as read\/unread<\/td>\r\n<td>Q\/U<\/td>\r\n<td>Cmd + T\/Shift + Cmd + T<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Open email in new window<\/td>\r\n<td>Shift + enter<\/td>\r\n<td>Cmd + O<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n<\/figure>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Chrome<\/h2>\r\n\r\n\r\n\r\n<figure class=\"wp-block-table\">\r\n<table>\r\n<tbody>\r\n<tr>\r\n<td><strong>Action<\/strong><\/td>\r\n<td><strong>Windows<\/strong><\/td>\r\n<td><strong>macOS<\/strong><\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Open new window<\/td>\r\n<td>Ctrl + N<\/td>\r\n<td>Cmd + N<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Open new tab<\/td>\r\n<td>Ctrl + T<\/td>\r\n<td>Cmd + T<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Move to next\/previous tab<\/td>\r\n<td>Ctrl + tab\/shift<\/td>\r\n<td>Cmd + right\/left arrow<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Close current tab<\/td>\r\n<td>Ctrl + W<\/td>\r\n<td>Cmd + W<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Close current window<\/td>\r\n<td>Ctrl + shift<\/td>\r\n<td>Cmd + shift + W<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Show or hide the bookmarks bar<\/td>\r\n<td>Ctrl + shift + B<\/td>\r\n<td>Cmd + shift + B<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Open the downloads page in a new tab<\/td>\r\n<td>Ctrl + J<\/td>\r\n<td>Cmd + shift + J<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Move cursor to the address bar<\/td>\r\n<td>Ctrl + F5<\/td>\r\n<td>Ctrl + F5<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Save current page as bookmark<\/td>\r\n<td>Ctrl + D<\/td>\r\n<td>Cmd + D<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n<\/figure>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Firefox<\/h2>\r\n\r\n\r\n\r\n<figure class=\"wp-block-table\">\r\n<table>\r\n<tbody>\r\n<tr>\r\n<td><strong>Action<\/strong><\/td>\r\n<td><strong>Windows<\/strong><\/td>\r\n<td><strong>macOS<\/strong><\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Open new window<\/td>\r\n<td>Ctrl + N<\/td>\r\n<td>Cmd + N<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Open new tab<\/td>\r\n<td>Ctrl + T<\/td>\r\n<td>Cmd + T<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Close current tab<\/td>\r\n<td>Ctrl + W<\/td>\r\n<td>Cmd + W<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Close current window<\/td>\r\n<td>Ctrl + shift + W<\/td>\r\n<td>Cmd + shift + W<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Show\/hide the bookmarks bar<\/td>\r\n<td>Ctrl + B<\/td>\r\n<td>Cmd + B<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Move cursor to the address bar<\/td>\r\n<td>Shift + enter<\/td>\r\n<td>Shift + return<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Save current page as bookmark<\/td>\r\n<td>Ctrl + D<\/td>\r\n<td>Cmd + D<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n<\/figure>\r\n\r\n\r\n\r\n<p><em>Keyboard shortcuts are a simple way to be more productive at work. If you really want to go for the gold, try Onehub\u2019s powerful business software. It will keep you organized and on track no matter how busy work gets. Sign up today for a <\/em><a href=\"https:\/\/www.onehub.com\"><em>free 14-day trial<\/em><\/a><em>.<\/em><\/p>\r\n","protected":false},"excerpt":{"rendered":"<p>Sometimes you want something fast and easy to help you. How about a productivity tip that just involves pressing some buttons?\u00a0 Keyboard shortcuts are keys or a series of keys that prompt a program to perform a specific action. For [&hellip;]<\/p>\n","protected":false},"author":29,"featured_media":5590,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_themeisle_gutenberg_block_has_review":false},"categories":[195],"tags":[],"_links":{"self":[{"href":"https:\/\/www.onehub.com\/blog\/wp-json\/wp\/v2\/posts\/5622"}],"collection":[{"href":"https:\/\/www.onehub.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.onehub.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.onehub.com\/blog\/wp-json\/wp\/v2\/users\/29"}],"replies":[{"embeddable":true,"href":"https:\/\/www.onehub.com\/blog\/wp-json\/wp\/v2\/comments?post=5622"}],"version-history":[{"count":0,"href":"https:\/\/www.onehub.com\/blog\/wp-json\/wp\/v2\/posts\/5622\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.onehub.com\/blog\/wp-json\/wp\/v2\/media\/5590"}],"wp:attachment":[{"href":"https:\/\/www.onehub.com\/blog\/wp-json\/wp\/v2\/media?parent=5622"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.onehub.com\/blog\/wp-json\/wp\/v2\/categories?post=5622"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.onehub.com\/blog\/wp-json\/wp\/v2\/tags?post=5622"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}