• Categories
    • Business
    • News
    • Product
    • Tips & Tricks
    • Work Culture
  • onehub.com
  • Sign In
  • Try For Free
  • Categories
    • Business
    • News
    • Product
    • Tips & Tricks
    • Work Culture
  • onehub.com
  • Sign In
  • Try For Free
Home » Tips & Tricks

67 Keyboard Shortcuts to Help You Work More Efficiently [Windows and macOS]

Matt Eidem Posted On December 2, 2021
0


0
Shares
  • Share On Facebook
  • Tweet It

keyboard shortcut key
Finding new ways to work faster and more efficiently is a top goal for most employees. There’s no shortage of work productivity tips available online, but most of them focus on ways to manage your time better or improve your focus. That’s helpful information, but it does require some personal effort and discipline to reap the benefits. 

Sometimes you want something fast and easy to help you. How about a productivity tip that just involves pressing some buttons? 

Keyboard shortcuts are keys or a series of keys that prompt a program to perform a specific action. For example, ctrl + F is a well-known shortcut that allows you to search a website or document for a keyword. 

There are many lesser known keyboard hacks that can help you work faster. You may not realize it, but every time you move from the keyboard to your mouse, you’re losing precious seconds. Not only do these seconds add up quickly, you’re also breaking your focus each time you make this switch. 

We’ve compiled some of the most helpful keyboard shortcuts for:

  • Navigating Windows and macOS
  • Microsoft Word and Excel
  • Gmail and Outlook
  • Chrome and Firefox Browsers

Once you learn these, they quickly become second nature and enable you to work more efficiently. They’re also great to know for those times when your mouse inevitably dies and you can’t find a battery anywhere.

Keyboard shortcuts to navigate your computer

Action Windows macOS
Create new folder Ctrl + shift + N Shift + cmd + N
Minimize a window Windows key + D Cmd + M
Close a window Alt + F4 Cmd + W
Open task manager Ctrl + shift + esc Cmd + option + esc
Save file Ctrl + S Cmd + S
Open file Ctrl + O Cmd + O
Print document Ctrl + P Cmd + P
Undo last action  Ctrl + Z Cmd + Z
Switch between programs Alt + tab Cmd + tab

Keyboard shortcuts for Microsoft programs

The same basic shortcuts that work in Microsoft programs will also work in other programs such as Google Workspace apps. If you’re using a Google app (Docs, Sheets, etc.), press ctrl + / to open the shortcuts window. Check the bottom of the window to see if it has an option to enable compatible shortcuts. If so, toggle this option on.

All Microsoft programs

Action Windows macOS
Open new file Ctrl + N Cmd + N
Copy text or graphic Ctrl + C Cmd + C
Cut text or graphic Ctrl + X Cmd + X
Paste text or graphic Ctrl + V Cmd + V
Select all content Ctrl + A Cmd + A
Insert a link Ctrl + K Cmd + K
Undo/Redo Ctrl + Z/Y Cmd + Z/Y
Print Ctrl + P Cmd + P
Bold/italics/underline Ctrl + B/I/U Cmd + B/I/U

Word

Action Windows macOS
Undo/Redo Ctrl + Z/Y Cmd + Z/Y
Move one word to the left/right Ctrl + left/right arrow Option + left/right arrow
Move to the start/end of a line Home/End Cmd + left/right arrow
Move to the start/end of a document Ctrl + home/end Cmd + fn + left/right arrow
Extend selection one character to the left/right Shift + left/right arrow Shift + left/right arrow
Extend one word to the left/right Ctrl + shift + left/right arrow Shift + option + left/right arrow
Extend selection to the beginning/end of a line Shift + home/end Cmd + shift + right/left arrow
Extend selection one line up/down Shift + up/down arrow Shift + up/down arrow
Extend selection to the start/end of a paragraph Ctrl + shift + up/down arrow Cmd + shift + up/down arrow

Excel

Action Windows macOS
Hide selected column Ctrl + 0 Up arrow + 0
Hide selected row Ctrl + 9 Up arrow + 9
Close workbook Ctrl + W Cmd + W
Insert new worksheet Shift + F11 Fn + ctrl + F11
Move selection to the right Tab Tab
Move one cell to the left Shift + tab Shift + tab
Hide selected column Ctrl + 0 Ctrl + 0
Hide selected row Ctrl + 9 Ctrl + 9
Minimize workbook Ctrl + F9 Cmd + M
Insert new worksheet Shift + F11 Fn + ctrl + F11

Keyboard shortcuts for Gmail

To enable keyboard shortcuts in Gmail, click Settings > See all settings and scroll down to keyboard shortcuts. Click “Keyboard shortcuts on.”

Action Windows macOS
Add CC Ctrl + shift + C Cmd + shift + C
Add BCC Ctrl + shift + B Cmd + shift + B
Create new email (opens in new window) D D
Send email Tab + enter Tab + enter
Add link Ctrl + K Cmd + K
Mark as read/unread Shift + J/U Shift + I/U
Go to next/previous email K/J K/J

Keyboard shortcuts for Outlook

Outlook allows you to choose the keyboard shortcuts you want to enable. You can use the Outlook, Gmail, or Yahoo shortcuts. The ones listed below are for Outlook. To change your shortcut settings, click the settings icon and type “shortcuts.” Click “Keyboard shortcuts” and then select the style you want to use.

Action Windows macOS
Create a new email N Cmd + N
Send email Ctrl + Enter Cmd + return
Reply to message Ctrl + R Cmd + R
Insert link Ctrl + K Cmd + K
Create new folder Ctrl + E Shift + Cmd + N
Mark as read/unread Q/U Cmd + T/Shift + Cmd + T
Open email in new window Shift + enter Cmd + O

Chrome

Action Windows macOS
Open new window Ctrl + N Cmd + N
Open new tab Ctrl + T Cmd + T
Move to next/previous tab Ctrl + tab/shift Cmd + right/left arrow
Close current tab Ctrl + W Cmd + W
Close current window Ctrl + shift Cmd + shift + W
Show or hide the bookmarks bar Ctrl + shift + B Cmd + shift + B
Open the downloads page in a new tab Ctrl + J Cmd + shift + J
Move cursor to the address bar Ctrl + F5 Ctrl + F5
Save current page as bookmark Ctrl + D Cmd + D

Firefox

Action Windows macOS
Open new window Ctrl + N Cmd + N
Open new tab Ctrl + T Cmd + T
Close current tab Ctrl + W Cmd + W
Close current window Ctrl + shift + W Cmd + shift + W
Show/hide the bookmarks bar Ctrl + B Cmd + B
Move cursor to the address bar Shift + enter Shift + return
Save current page as bookmark Ctrl + D Cmd + D

Keyboard shortcuts are a simple way to be more productive at work. If you really want to go for the gold, try Onehub’s powerful business software. It will keep you organized and on track no matter how busy work gets. Sign up today for a free 14-day trial.

0
Shares
  • Share On Facebook
  • Tweet It




Author

Matt Eidem


Trending Now
Accounting Client Portals Mean Big Business Benefits
Matt Eidem March 21, 2023
Automate Manual Business Processes with Onehub to Save Time
Read Next

Automate Manual Business Processes with Onehub to Save Time


Onehub. All rights reserved.
Press enter/return to begin your search