How to Better Secure Your Data in 2019

secure-cloud-storage

With 2019 upon us, many businesses are beginning to consider their data security practices for the new year. Whether your company operates primarily in the online space, or simply uses a secure cloud storage platform to manage and share your business files, data security is incredibly important. In fact, your company’s success could depend on it.  

Utilizing a secure cloud storage system that you can rely on, and taking advantage of other data security measures, can help you better protect your company. Safer systems mean your customer’s data is less likely to be compromised and your clients and business partners can feel more confident trusting you with their sensitive information.  

Protect your company’s online data better in 2019 by becoming aware of several helpful tips when it comes to data security.  

Follow Basic Security Best Practices  

 As new platforms come into existence, and our existing systems become more advanced, it can be easy to forget to stay on top of the basic security measures for your data. Don’t make the mistake of becoming lazy when it comes to your company, or your customers’ important information. These basic data security measures should still be taken in 2019:  

  1. Carefully review the security practices of all your business apps. Thankfully, nowadays most major apps and major websites force traffic over SSL. This encrypts all the traffic from the device, which greatly reduces the risk of a hacker intercepting your data. However, it’s still vital that you do your diligence and ensure every app you use is going over a secure connection and using SSL. Ultimately, every app your team utilizes should be encrypting data in transit and at rest. 
  2. Enforce two-factor authorization when available and ensure everyone in your company uses a secure password manager.  Enforcing two-factor authorization greatly reduces your risk of comprised passwords being used to access your secure data. In addition, password managers make it easy to use complex password that are unique for every app you use. Never store passwords in an unsecured file like an Excel spreadsheet and always avoid using the same password on multiple sites. 
  3. Limit the sharing of confidential data. One of the best ways to do this is to set up internal policies around how and when sensitive data can be shared. This will ensure there is no confusion when it comes to the type of information that is allowed to be shared internally and externally. Having clear, written rules around confidential data ultimately protects everyone interacting with the information.  

Ultimately, being super careful with your company’s data is always worth the extra effort. Don’t leave your data at risk in the new year.  

Beware of Malware 

Unfortunately, Malware is still the biggest security threat in 2019. Although we would love to leave this tip in 2018, the reality is that hackers are only getting more sophisticated with how they install malware, and how they use it to gain unauthorized access to your company’s data. 

To better protect your data against Malware, be sure you’re running only up-to-date software programs, and have a variety of security measures in place for your business’s information. If you haven’t already, it’s time to install security solutions to protect your devices from Malware.  

Additionally, in order to better protect your organization’s information, it’s essential to educate your employees on common hacking techniques and social engineering. This is key to better protecting your company’s data and overall organization.  It will provide them with the basic education they need to recognize any cyber threats or risks. 

Create Internal Policies for Mobile Device Access 

Advanced Security for Mobile Devices 

Over the past few years, it’s become the norm for companies to execute more and more of their business functions via mobile devices. Whether employees work from home, or on the go, being able to access vital business functions on their devices is imperative to get their jobs done. Working from a mobile device may pose challenges to working securely, however. 

So, can you replicate the security functionality that your secure cloud storage system on your desktop offers? Possibly, with the help of more secure logins. As work via mobile device continues to be popular, 2019 will bring better authentication for phones, tablets and more. Things like facial recognition, the use of fingerprint logins and more will become more mainstream in 2019.       

Stay Up to Date on Regulatory Compliance and Privacy Laws 

Becoming GDPR Compliant  

This is the year GDPR compliance is an absolute must. Does your organization understand what this means and are you currently implementing applicable measures? Have you considered all of the new data privacy regulations that may affect how you conduct business online?  

Managing Security for Cloud Apps 

Make 2019 the year you implement workplace policies around using only approved cloud apps across your organization. To better protect your organization’s data, ensuring standardize usage of certain tools is crucial. The good news is that there are many tools that exist already, such as CASB tools, to watch what cloud apps your employees are using and then block access to unsupported apps. 

Make Data Security a Priority in 2019 

Ensuring your data is properly protected in 2019 will be of utmost importance. Regardless of how small or large your team is, or the field you work in, a data breach could paralyze your company and its operations. Being aware of important data security measures like implementing a more secure cloud storage platform, is vital. Also, remembering the most basic data security tips, like unique and complex passwords, will also help protect you. 

If you’re looking for a more secure, easy to use secure cloud storage system, Onehub can help. Our systems offer white-labeling functionality, so your clients can quickly recognize your systems and you always present your information professionally. Easily customize your system to reflect your logo, brand colors and more importantly, our systems allow you to take advantage of a slew of security features such as activity logs to track everyone’s moves within your system, varying levels of permissions and much more.  

Learn more about our commitment to secure cloud storage today. We look forward to helping your team operate more securely and seamlessly. 

Top 5 Use Cases for Virtual Data Rooms

virtual data room for business

For many types of businesses, in a variety of industries, their data is among their most important assets. In an ever-changing online world, data security is of the utmost importance. Between hackers and new regulations and stipulations on users’ online privacy, your company can never be too careful when it comes to protecting its information. That’s where virtual data rooms can help.    

It’s important to note that data rooms shouldn’t be confused with general secure file sharing scenarios. They are intended for very specific use cases. Virtual data rooms (VDRs) first originated in the financial industry. Today, M&A due diligence is still the top use case for a data room. When considering businesses that commonly exchange sensitive information online such as lawyers, large financial corporations, and many others, these data rooms are a must. In order to properly do their jobs, they need to know their data cannot be accessed by outside parties.    

Ultimately, the right virtual data rooms will allow your business to focus on their work, their customers and their business partners rather than whether or not their online information is in good hands.   

Explore the importance of virtual data rooms, as well as five use cases for the online storage rooms. Then, consider which VDR would be the best fit for your organization and begin better protecting your information today.  

Why Are Virtual Data Rooms Important?

There are numerous reasons why virtual data rooms are imperative for a business that operates online. VDRs allow your company to operate more efficiently and more securely. They also can enhance the trust your business partners place in your company. 

Let’s quickly review the definition of a VDR to ensure we’re all on the same page. A virtual data room is a secure space online used to store and exchange information during various business transactions.  

Consider businesses who routinely operate within the financial field, or lawyers who negotiate highly sensitive business deals. For them, it can make or break a business deal if their professional partners do not take their online security seriously enough. Worse yet, a security breach could have huge, legal consequences.   

Next, let’s explore some of the most common use cases for VDRs. You may be surprised at how these online storage platforms can enhance the way your company communicates with its clients and improve your business partnerships, regardless of the professional field you operate in.  

#1. M&A Due Diligence

As we mentioned above, merger and acquisitions (M&A) due diligence is one of the most popular uses for VDRs today. Why is that? In a nutshell, virtual data rooms allow businesses to execute deals entirely online in these scenarios, rather than having to meet in person to sign documents or review paperwork. During due diligence, tons of confidential information is exchanged, so all parties need to be sure that their assets and intellectual properties are being safeguarded. Key stakeholders are sharing and collaborating on highly sensitive documents. VDR is used to help streamline this process by simplifying tasks and automating processes.  

Specifically, for startups in the tech field, being acquired by a larger corporation is a common business practice (and one that many small companies hope for). Virtual data rooms for mergers and acquisitions offer many features that make going through a business merger significantly easier. VDRs are actually significantly more safe than traditional physical data rooms because all the information exchanged can be encrypted and controlled completely with user permission features.  

VDRs also allow you to say goodbye to the idea of someone leaving the meeting with a document they’re not supposed to have in their possession. These online rooms let you control who sees every file, and can even safeguard against cutting and pasting information within a document, or printing documents. 

#2. Capital Raising

Virtual data rooms are ideal for companies who commonly raise capital. Fundraisers require secure online spaces where financial information needs to be housed, sometimes for several weeks or months. They also typically involve a variety of people from many companies and in a range of professional roles. Thankfully, virtual data rooms make previewing content types like images, documents and other files, super easy. This ensures you find the exact file you need for your event, in less time.   

VDRs also offer a user-friendly Workspace so everyone can remain on the same page when there are lots of moving parts of your fundraising event. You can assign tasks, post updates and even send users messages, all within your VDR. It also offers data transparency, which is critical for potential lenders and investors.

#3. Legal Document Management

In terms of managing legal documents, VDRs are an excellent way to exchange information securely outside of your company’s firewalls when you need to. It goes without saying that scenarios where extensive legal documents are present can be high-tension and fast moving. Virtual data rooms allow each party in a situation to have 24-7 access to documents in an organized, secure system.  

When several lawyers from various law firms need to review and negotiate a large set of documents, you need an organized system online that you can trust. Consider specific situations, such as class action lawsuits that involve numerous people. A VDR lets your team easily and quickly assign new users permissions and upload various types of file formats. These situations are exactly what Onehub’s VDRs are built for, due to their extensive role-based permissions and granular control at the folder and file level for users.  

 
In terms of managing legal documents, consider some of the additional situations where virtual data rooms can be of help:  

  • When your team is hit with a subpoena for additional documents and the other party needs it ASAP.  
  • If a claimant needs to upload important data but wants it only to be visible to themselves and their lawyer. And, they also need to be able to share other information with other parties involved.  
  • New court filings have just been made and various members of your team need to access it immediately. 

#4. Regulatory Risk Management

When a significant change in laws and regulations occurs that impacts a business, things can get really hectic, really quickly. Does this scenario sound familiar? The cost of doing business changes, and all the sudden your investment isn’t so attractive to potential buyers. Or, the local government passed a new law that your company didn’t see coming, which impacts how you’re able to sell your services. It’s in these times that sensitive documents, financial statements, and many various types of documents need to be organized and housed online safely for you to start proving compliance.     

When you’re trying to make sense of a changing competitive landscape, the last thing you need to worry about is how you’re going to get someone important the document they need, as soon as possible. Virtual data rooms allow your team to share documentation to various users, by quickly dragging and dropping files into your browser.  

You can also track who has accessed which documents, and when, letting you monitor who has been in and out of your files. As you need to pull together various types of documents and create reports for regulatory risk management, let Onehub make the process more streamlined and secure. As you navigate regulatory risk management, our tools for compliance can make your lives significantly easier throughout regulatory processes. 

#5. Commercial Real Estate Transactions

Commercial real estate transactions generally require several complex components. It’s crucial that you’re able to quickly send documents to the involved parties when you’re in the middle of negotiating a big real estate deal.  

For example, consider that during these transactions, there is often a huge amount of data on the physical property itself. These documents need to be uploaded and managed in a common area online for potential buyers and members of financial institutes to review. Oftentimes, this information also needs to be accessed immediately, by interested parties or lenders across varying timezones, so having an organized system that’s easy to use 24-7, is vital.   

Additionally, the financials for these real estate transactions will depend on what type of property the building is, for example an office complex versus a hotel, etc. All of this financial data needs to be shared with potential buyers. When negotiating a deal, you may start with several interested parties, and then eventually get down to the more serious parties involved the further along you go. Therefore, you’ll need a system that offers more limited permissions, so you’re able to present confidential financial data only to people who have first signed an NDA.   

Virtual data rooms allow you to assign varying permissions levels to different users and also enable your team to easily change or revoke those permissions as you see necessary. As your real estate deals evolve, making sure the right people have access to the right information is key.     

Opt for Virtual Data Rooms to Better Protect Your Information

Virtual data rooms help protect your company’s information, regardless of the industry you’re in or the size of your team. If certain security requirements are an absolute must for your team when it comes to your business partnerships, it’s time to start using a virtual data room.    

Learn more about virtual data rooms, as well as how Onehub can help you and your team operate more securely, and seamlessly, online.

What You Should Know About Secure File Sharing When Proprietary Information is Involved

The issue of internet security has never been more prevalent than it is today. With frequent online security breaches being reported in the news, businesses have a reason to be concerned about the content they host, share and receive on the internet. Particularly, if you or your clients work with proprietary information, secure file sharing is of the utmost importance. 

So, what are the risks you should be aware of when it comes to file sharing online? And, how can you prevent your company and your clients from dealing with a potentially catastrophic security situation? Are there certain platforms and features you should be utilizing to better protect your information? We’re answering all of these questions and many others.  

Find out how to be sure you’re participating in the safest possible file sharing practices online. 

The Importance of Secure File Sharing in the Digital Age

It’s often said, your business is only as important as the content you share. The same can be said about how effectively you’re able to protect your client’s business interests. If you often deal with proprietary information on behalf of your clients- whether they’re lawyers, engineers or in the IT field- it’s your duty to guarantee that their information is safe. Your clients’ businesses may depend on your commitment to their data, content and proprietary information.   

According to Juniper Research, cybercriminals stole 12 billion records in 2018. They estimate this figure to skyrocket to a staggering 33 billion records by 2023, with more than half of these occurring in the United States. Additionally, the Ponemon Institute’s 2018 ‘Cost of a Data Breach’ study for IBM found that the average cost of a data breach to companies worldwide was $3.86 million. It’s vital to protect your company from security threats by opting for more secure cloud-based platforms.  

There are several ways to ensure secure file sharing and operate more safely online in general. First and foremost, you need to invest in a cloud storage system that stores and backs up your files across multiple devices and multiple storage facilities. Additionally, your platform should regularly check your data for integrity and respond accordingly if anything suspicious should arise. 

Key Tips for Securing Your Information Online

Explore some additional basics of secure file sharing and safer internet practices in your business, below:   

  • Have you enabled two-step verification on your cloud accounts? This is an absolute must for better security for your information.   
  • Ensure your most important systems have complex passwords that are changed on a regular basis. Additionally, your passwords should never be housed in a basic Excel spreadsheet or accessible on a public drive at your company.   
  • When accessing proprietary information, never use public WIFI. You have no way of knowing what other people on the network are capable of and it’s an unnecessary risk to take when it comes to your team and your client’s information.  

Next, think about investing in smarter tools when hosting, sharing and communicating about critical business information. Remember, your clients are trusting you to protect their key information. Decide whether you’re doing everything you can to ensure no one is able to access their content, that shouldn’t. 

Consider Using a Virtual Data Room

virtual data room allows companies to quickly and securely collaborate on sensitive information. Whether you’re negotiating a new client deal, or reviewing a complex and confidential project, these data rooms are a great option. A virtual data room (VDR) was designed to securely transfer information from one source to another. Unlike a less secure Google Drive folder, they’re protected from security breaches and allow you to set varying levels of permissions for users.   

A VDR also enables your company to prevent certain actions like printing documents and images, or cutting and pasting any content to an outside source. Transactions within the VDR are also completely anonymous to other users. This may help ease your clients’ concerns during high-stress business situations like bidding wars. Additionally, in the event someone should no longer have access to the VDR, an account Admin can easily revoke access and eliminate their ability to login to the platform immediately.  

How to Ensure Your Cloud-Based Platforms are Secure

It’s imperative to ensure that your cloud storage system is safe and that your team is participating in only the most secure file sharing practices. The best way to do this is by understanding how you’re able to better protect your information online.  

Begin by thoroughly researching the available features you could be taking advantage of. For example, does your system require an NDA to be signed before logging in? Or, are you able to see who is most active within your cloud storage system and when they’ve viewed documents?  

Consider some of the following helpful security features to better protect your information online:  

  • Advanced User Permission Settings: Chances are, you frequently deal with several members of a team during your business collaborations. If so, you should be able to easily change everyone’s permission levels to various files, documents and dashboards. Also, you need to be able to quickly revoke user permissions whenever necessary.  
  • Easily Track Activity in Your Cloud Storage: Who and when someone accesses your information is imperative to know. Be sure to select a cloud storage system that easily lets you track everything that happens in your workspace. 
  • Better Encryption for Your Files: Your content should always be given the highest level of security possible online. Onehub offers bank-level encryption for information both in transit and at rest. This means you can rest assured knowing you’re utilizing only the most secure file sharing processes when sending important information to your clients. 

For a more secure cloud-based platform, consider storing, managing, and securely sharing files in the cloud with Onehub. Ultimately, our system makes collaborating with anyone in the world easy and safe.

Explore More Secure File Sharing Online Today

In today’s online world, it’s more important than ever to ensure the information you’re uploading to cloud-based platforms is in good hands. Your team, and your customers rely on the fact that you’re keeping their proprietary information as safe as possible. At Onehub, security is our number one priority. We monitor our customer’s data 24/7, and our practices are verified by VeriSign. The bottom line: we stand behind our secure filing sharing services completely.  

Explore our secure document sharing services, and review our stance on keeping your content secure, today. 

Why Cloud Storage Pricing Is Not a Major Factor When Choosing a Cloud Storage Provider

Don’t get caught up focusing strictly on cloud storage pricing when researching online storage solutions

Finding the best cloud storage option for your business can be a challenge. With tons of options available, it’s hard to know which is best. Additionally, how do you know which features are really necessary for your team and your clients’ needs?

First, it’s important to consider the user experience of a cloud storage platform to ensure your customers can use it seamlessly. Next, think about the specific features and tools you’ll need. Finally, consider the system’s compatibility with outside software platforms.

Don’t get caught up on cloud storage pricing when you’re on the hunt for a better cloud storage platform. Greater security and more efficient functionality far outweigh the difference in a few dollars each month when it comes to online storage systems.

Explore three key factors to consider in a cloud storage workspace today to get started.

Consider User Experience (UX)

First and foremost, it’s imperative to consider how your clients will be using your cloud storage system. Do you work mostly with lawyers who need to review confidential documents in your cloud workspace? If so, the security of your system is really vital. Additionally, setting custom permissions on certain files and folders will be key. The bottom line? Think about how your business most often shares content online with your customers.

By considering who your customers are and what would ensure they can easily access the information you need them to, you’ll be off to a great start when it comes to choosing a cloud storage option.

For example, being able to support tons of varying file types within your platform might be a must for you and your clients. Or, quickly being able to preview documents may be imperative. At the end of the day, considering the user experience of your cloud storage system is vital to ensuring it’s a good fit for your team and your clients. It’s simply not about just finding the cheapest cloud storage pricing plan; the system has to work well for your clients, too.

The Functionality and Tools You Need

Chances are, your business uses a variety of different types of software systems on a daily basis. From your email platform to your phone system, you’ve selected the exact business technologies that work best for your company. Choosing a cloud storage system should be no different.

It’s key that you vet a cloud system for the exact functionality you need to make you – and your clients’- lives easier as you store and share content.

A Customizable System

When you’re sharing important documents, files and agreements that are imperative to the success of your business, shouldn’t the system you’re using reflect well on your brand? It’s time to say goodbye to clunky, outdated systems that don’t allow you to customize them with your brand’s information.

Choose a cloud storage system that allows you to dictate the look and feel you want it to. You should be able to upload your logo, brand colors and more to make your system appear polished and professional. It’s one more way you are presenting your business to clients and portraying your brand online; make sure it’s sending the message you want.

Opt for a System That Offers Flexibility

Next, consider how a cloud storage system could offer more convenient features for your business. Choose a platform that offers flexible cloud storage pricing and doesn’t force you into signing long-term contracts. After all, your storage needs may change from month to month, depending on your client load.

Additionally, what if you discover you need more functionality that your current plan doesn’t offer and you want to upgrade? Or, if a big client leaves you, are you able to downgrade your storage plan? It’s key that you choose a system that allows you to downgrade, upgrade or cancel whenever you need to.

Choose a Plan That Gives You Complete Control

Regardless of the industry you’re in, or the type of clients you’re working with, it’s imperative that your cloud storage platform allows you control over your content. Consider whether you want features like activity tracking, so you always know who and when someone has accessed certain files. Furthermore, wouldn’t it be nice if you knew your files had bank-level encryption at all times?

Be sure to inquire about the permissions settings available in the cloud storage system as well as the level of security it can provide your information.

Additional Features to Consider:

  • The ability to upload multiple files at once to your system.
  • High-quality file previews for a wide range of documents and images.
  • Commenting and messaging features to quickly ping your team members or clients about a specific file.
  • A variety of permission levels that allow you to control not only specific folders, but files within each folder.
  • The ability to require releases, agreements and more to protect both you and your clients before they access a new, sensitive document.

Compatibility with Outside Software

We all know that our businesses don’t operate in a vacuum. You rely on a range of apps, software systems and platforms to communicate effectively with your clients. So, wouldn’t it be nice if your cloud storage system worked seamlessly with those other tools?

Ensure your cloud storage can play nice with common apps like Google Drive to make collaboration on projects easier. Additionally, a great cloud system will allow you to export certain data into an Excel sheet or Word document. Look for a system that offers a dashboard for important links and a place to post helpful information for users.

Don’t worry, if these features sound like they may come at an expensive cost, that’s not always the case. Not all cloud storage solutions cost an arm and a leg. Don’t hesitate to shop around and find the most affordable cloud storage pricing plans to fit your needs without breaking the bank.

Don’t Get Caught up on Cloud Storage Pricing When Choosing a New Cloud Storage Provider

When you’re looking for a new cloud system, be sure to look at more than just cloud storage pricing information. Consider the user experience of the platform, as well as the specific functionality you and your clients both need to work effectively. Ultimately, your system should be easy to use and an extension of your brand.

Onehub offers straightforward and affordable cloud storage pricing for businesses of all sizes. Start operating more effectively and securely. Explore our cloud storage pricing today to get started with a smarter online storage platform.

How to Comparison Shop for a Virtual Data Room

man standing in front of virtual data room

In the current digital era, it’s vital that businesses can operate both efficiently and securely online. It’s not enough to utilize the newest apps and software systems in your work, you need to be able to trust that the content you’re uploading, sharing and sending people is safe. When sharing your companies most sensitive information and financial data, using an unsecure process to store and share documents could have major repercussions for your business.

The right virtual data room allows you to get started in minutes and has the right set of features and security controls to protect your most sensitive information.

Explore the importance of virtual data rooms, the benefits they offer, and how to comparison shop for the best option.

What is a Virtual Data Room?

A virtual data room is an online storage system that allows someone to store and manage various types of documents. Virtual data rooms, often called a VDR, allow businesses to send proprietary information to clients, receive documents from a variety of sources and collaborate with users.

VDR’s also enable users to set various permissions on activity that occurs with documents within the system, so people have access only to the files that they need and have limited visibility to activity within the virtual data room. Businesses often use virtual data rooms to safely send sensitive client information such as contracts, deal negotiations, and bidding information. Therefore, it’s imperative that VDRs allow administrators to set robust user permissions, specific controls on files and folders and easily audit user activity.

A virtual data room is often available for a monthly or annual fee. The cost of the system may depend on the number of users, the number of data rooms needed, and the amount of storage space.

Additionally, factors such as custom branding, document watermarking, and document types supported may affect the cost of a VDR.

The Benefits of a Virtual Data Room

There are many benefits to having a virtual data room for your deal or transaction.

From a more efficient way to operate key business functions to enhanced document security, a VDR is a smart investment. Explore some of the most important ways a VDR can enhance the way you communicate with clients.

Better Document Security

When your company needs to quickly negotiate a deal, there is no better way to do so than by using a virtual data room. Created to securely transfer information from one source to another, a VDR can eliminate any concerns about who may accidentally be granted access to that Google Doc you just shared. The last thing you want to affect your next transaction is a security breach or accidental data leak.

A virtual data room allows you to protect against copying and pasting, file sharing or editing of any content.

Additionally, VDRs can prevent users from printing files, too. A virtual data room also enables the Administrator to immediately revoke access if a user or buyer withdraws from a deal or is no longer interested. In this scenario, their login is revoked and access to all documents is taken away immediately, unlike other document sharing and sync apps.

Confidently Share Information with Various Users

Sharing different sets (and sometimes subsets) of data with a variety of users can be challenging.

VDRs allows you to easily set granular permissions across a large set of folders and documents Whether you’re trying to negotiate a round of funding or sharing information for an M&A transaction, a VDR gives you the confidence you need to share information with user quickly and with the least amount of permissions required.

Streamlining Business Communications

If you’re looking to get a complex or sensitive client deal done quickly, a virtual data room can help.

Most VDRs allow users to preview more than 20+ types of file types within their system. This means your team, business partners, clients and prospective clients can seamlessly get access to the information they need. A virtual data room can also integrate with some of your favorite apps, making business communications really easy.

Now that you’re aware of some of the biggest benefits of VDRs, consider which features could benefit your company and your clients most.

Important Features of Virtual Data Rooms to Consider

When you think about how your team most often shares information, what comes to mind? Which business apps are vital to how your organization communicates with each other and clients? What security requirements are a make or break in terms of sharing files and content with people outside your team?

When comparison shopping for virtual data rooms, here are a few things to look for.

1. A Variety of Permission Options

If your team frequently communicates with various business partners and clients, it’s imperative you have a virtual data room that offers several permissions levels to users.

Additionally, you should be able to easily change or revoke those permissions as you see necessary. As your team changes and your client relationships evolve, making sure the right people have access to the right information is key.

2. Advanced Collaboration Features

Most businesses rely on a variety of apps, software programs and digital systems throughout their workday. Whether that’s a contract generating app or a financially based system, your VDR needs to be able to work seamlessly with the software you rely on.

Be sure to thoroughly research the integrations your VDR collaborates with.

3. White Label Friendly

Be sure you’re able to organize your VDR exactly how you prefer to. It’s vital that your system can be customized to your team’s preferences and can seamlessly reflect your company’s professionalism.

Whether this means uploading your logo to your system and changing your VDR settings so it reflects your brand’s colors and fonts, or more, your virtual data room should have white label options.

4. User-Friendly Organization

Many solutions tout a user-friendly interface but the best way to understand if the virtual data room you are looking into is a fit for your team’s workflow is to take advantage of a free trial.

Previewing content types, integrating with a variety of apps and creating folders and spaces you need are all essential to a well-organized VDR. When you’re dealing with sensitive business deals and new clients, the last thing you want to think about is wishing you could have a more organized system (or an easier way to organize your system) to send such important information.

Opt for a VDR that not lets you be hyper-organized so you can get back to focusing on your work.

5. Superior Enterprise Level Capabilities

Choose a system that will grow when your business grows.
The best virtual data room will give you options for additional storage space as you need it. Don’t limit how you’re able to communicate with your team and clients by choosing a limited virtual data room.

Compare and Shop for a Better Virtual Data Room Today

Regardless of your industry, the number of team members at your company or the number of clients you currently serve, a virtual data room can help you communicate more effectively today. Take the worry out of sending sensitive information and managing various content types by entrusting your important work to a VDR.

Now that you know what you should be looking for in a VDR, explore whether Onehub is the right virtual data room for you and your team.

We’re Hiring! Join Our Customer Support Team


A lot of companies like to say they’re a family. At Onehub we don’t. Why? Because we’d rather provide sane working hours so you can spend more time with your actual family!

We’re more of a tight-knit team at Onehub (we even work out together!), delivering world class cloud file storage and sharing solutions. Our business has been growing like crazy, which means we need to grow our team by adding a new Customer Support Rep. (This could be you!)

As part of our customer support crew, you will be on the front lines of our business, interacting with our more than 1.6 million users worldwide. You’ll answer questions, provide guidance, and make their day just a little bit better with your top-notch service.

What we are looking for

  • Firm grasp of how the web and cloud applications work
  • Experience troubleshooting software issues directly with clients
  • Strong writing and communication skills
  • Excellent phone manner
  • Interest in web development and programming are a plus

What you would do

  • Troubleshoot customer support issues via phone and email
  • Take ownership of technical issues and working with our engineering team to file bugs and help resolve issues
  • Write content and articles for our online help system
  • Document troubleshooting and problem resolution steps
  • Provide technical demos and training to customers via web conference

This position is full-time, located at our fantastic downtown Seattle headquarters, which comes complete with a stellar view of Puget Sound. You’ll work with a world-class group of programmers, sales folks and other customer service reps in a very flat organization. This means you’ll get the chance to make a big impact on our product and company on a daily basis.

All we ask is that you’re cool with collaborating with others, are driven to delight our customers, and place your office snack orders on time.

To apply, please send your resume and a short email to jobs@onehub.com and let us know why you are a good fit for this position. Write your introduction email as you would if you were responding to a customer, so we can see your communication and writing skills in action.

Admins: Enforce complex passwords and two-factor authorization

Last week brought news that not one but two vital internet services experienced bugs that exposed user passwords. On May 1, code repository site, Github announced that “a small number of user passwords” were exposed, and then two days later, Twitter suffered a similar error that caused the company to recommend everyone change their password.

In both cases, passwords were exposed, unencrypted on an internal logging site. Neither company reported any malfeasance as a result of the exposure, but it makes for a great time to remind you:

  1. No one at Onehub has access to your password.
  2. Everything we do at Onehub is encrypted from end-to-end.
  3. Should you want, we offer Onehub account admins the ability to enforce complex passwords, require password changes, and to enforce two-factor authentication.

Read More…

Get Ready, Get Set for GDPR

With a little more than a month until it takes effect, GDPR are four letters that you’ll be hearing a lot in the coming weeks. If you’re still confused and/or concerned by it, you’re not alone. Dell and Dimension research suggests that 80 percent of businesses know little or nothing about GDPR.

So what the heck is it?

GDPR stands for the General Data Protection Regulation. It is a new set of rules meant to unify data protection laws across the European Union. It applies to any company storing or processing data about European citizens within the EU – even if that company does not have an office or other presence in Europe. Read More…