Redline edits in Onehub with Google Docs

redline-doc

It was sad for me to read about tech news blog Gigaom shutting down last week. I worked there for six and a half years and it was a tremendous experience — and a lot of that was because I had great collaborators and editors who made my writing better.

Writing is re-writing, and when you get good notes from people, it makes the creative process that much better for everyone. So here’s a pro tip for teams working on the same document shared in Onehub: use “Suggesting” in Google Docs and track edits directly in your Workspace.

Switching to Suggesting mode redlines your document, so you can see the exact changes that team members make. Whether it’s removing a word, fixing a typo, or adding a sentence, it’s all there for you to see who made what edits.

Here’s how to use Suggesting:

  1. First, make sure everyone you want working on the document has Collaborator or above permissions. This will allow them to make changes.
  2. From within your Onehub Workspace, select the document you want to work on.
  3. Screen Shot 2015-03-13 at 11.23.48 AM

  4. Click the Edit button in the Onehub toolbar. Onehub automatically opens the document in Google Drive to make it editable.
  5. Screen Shot 2015-03-13 at 1.42.32 PM

  6. Once in the document, click the Mode icon (looks like a pencil) from the right-hand side of the Google Drive toolbar and select “Suggesting.” This will make sure your edits are recorded and visible to everyone else.
  7. DOUBLE ARROW EDITS

  8. Start editing. Your changes will appear as a different color and will be attributed to you.
  9. Screen Shot 2015-03-12 at 12.20.41 PM

  10. Your collaborators can accept, reject, or make further changes to your edits.

Editing in Onehub through Google Docs can save you a lot of time by eliminating the need to download a document, switch to your writing app, make your changes, and then re-upload. And with our massive preview options — people can quickly and easily read your changes on the go.

For more tips and tricks on using Onehub, keep visiting this blog, or if you have a specific question, feel free to contact us!