Close the Deal Faster With a Virtual Data Room

onehub_app_ipad_screenshot

As deals get more complex and the process speeds up, it becomes even more important to have full visibility over your entire deal process. Using a robust virtual data room (VDR) can help you manage, share and collaborate on information faster with both internal and external teams. Using a VDR makes it easy for all parties involved to find the specific information that they need, and it enables the deal manager to organize large volumes of documents, control what information is shared, and what happens to that information after it is shared. Overall, a VDR can help businesses execute deals more securely, more efficiently, and faster. Read More…

Heartbleed Vulnerability

On April 7th, the “Heartbleed” vulnerability was disclosed and a corresponding patch was released. Onehub, with many others, was potentially vulnerable to the exploit; though we have no reason to believe any data was compromised. Within 24-hours all affected services were patched, and all of our SSL certificates were revoked as a precautionary measure. Onehub Enterprise is not vulnerable. Read More…

Richard Morgan: Onehub Account Executive by Day, Hollywood Voice-Over by Night!

Richard

Drumroll please! Introducing our new team member and account executive, Richard Morgan. Get to know Richard a bit by reading how he got started in the interesting industry of voice-over work.

Q – How did you get into voice-over work? 

A – I used my voice for professional singing and sports announcing for many years before even considering getting into a voice acting career. I witnessed what happened with the “golden voice” on YouTube and other national media outlets. This inspired me to pursue something on a much larger scale. My first big break was with Paramount Pictures in 2012 for the movie trailer Paranormal Activity 4 and Jack Reacher. Things have really taken off since then with work through LucasArts, Lucasfilm, Disney, ESPN Radio, Universal Studios, Warner Bros., and Fox.

Q  What is it about voice-over work that you find the most Read More…

Telecommuting Improved with Enterprise File Sharing

Working remotely from the office is a growing reality for enterprises around the world. Since 2005, the number of people working remotely has grown by nearly 80%, according to Global Workplace Analytics.

The latest telecommuting statistics show that the highest proportions of teleworkers are federal employees (3.3%), private sector not-for-profit employers (2.9%), private sector for-profit employers (2.6%), state government workers (2.4%), and local government workers (1.2%).

With the current labor force composition, 64 million US employees hold a job where they could telecommute at least part-time. Out of that, 79% said they would like to work from home at least part of the time. Altogether, this means that roughly 50 million U.S. workers can and want to telecommute.

Why is telecommuting a growing trend?

What is the potential ROI if more people telecommute in the US? If the 50 million people mentioned above who either want to or are capable of telecommuting start doing it, it could mean a national savings of $700 billion a year. A typical enterprise could save $11,000 per person per year on real estate costs and more. Furthermore, the employee would save anywhere from $2000 to $7000 a year on fuel costs, automotive maintenance, and more according to Global Workplace Analytics.

The challenges of telecommuting

While there are some obvious financial benefits for both enterprises and employees with telecommuting, it is not without a few challenges. Fortunately, enterprise file sharing solutions can reduce some of these challenges.

1. Communication

Many people that have worked in a corporate office and established relationships over the years say that communication and camaraderie are the primary things they miss when they start to telecommute. Their team members are no longer sitting directly beside them. This means that telecommuters need to rely on communication tools like phone, IM, email, and Skype for communicating. This can make it more difficult for telecommuters to communicate properly on shared team projects.

Enterprise file sharing can improve project communication. Not only is there one central hub that holds all of the team files, there are enhanced features like comments and tasks. These features allow team members to communicate with each other about specific projects in one central location. This gives telecommuting employees the same information as the employees that are in the office.

2. Career advancement

Many telecommuters find that they are actually more productive when they are home. However, your team members and managers in the office can’t actually see the physical time and effort that you are putting into your work. This could negatively affect your career advancement. The people that are actually at the office being seen doing the work are more likely to be promoted than telecommuters.

Enterprise file sharing solutions like Onehub have audit trails that can be a great solution to this problem. Audit trails enable all team members to see who has opened and worked on a particular file and when. Now your manager will be able to see just how on top of your tasks you really are.

3. Version Control

Many corporate businesses use email for file sharing. During a project, files go through multiple iterations with different versions getting distributed to different team members. Even with filename updating, versions can get confusing. Imagine an employee spending hours updating the file only to find out it was the wrong version.

With enterprise file sharing, there is a single location for all of your project files. Version control is handled by the system and file sharing features, like Onehub’s “versions”, enables team members to see version tracking history to ensure that they are always working on the right version.

Conclusion

Enterprise file sharing can improve the experience of telecommuting for employees and companies. We make it easy for telecommuters to collaborate from home, a coffee shop, or anywhere.

Limeade Dominates with Help from Onehub

CS-Limeade-Logo

Limeade recently did a case study with us and shared why they initially chose to use Onehub, as well as why they have continued to use Onehub. In the case study, the Bellevue, WA company showcases their drive to “measurably improve well-being in the world through happy, healthy, high-performing workforces” and how Onehub plays an integral part in Limeade’s continuing success.

Limeade, the enterprise engagement platform that focuses on performance, wellness, and incentives to build high-performance workforces, started out using our online data room where they stored legal materials, corporate files, and proprietary contracts for their potential investors. According to Jaime Ostheimer, Limeade’s financial analyst, this fit their business needs in the beginning. However, as Limeade grew and built a stronger portfolio, they continued to use Onehub for online file sharing of proprietary internal documentation and customer contracts.

Jaime is one of the primary users of Onehub, along with her company controller. She says she finds Onehub to be self-explanatory and very efficient. According to Jaime, Onehub allows the data to keep flowing when one of them is away from the office.

“Especially during key times like an audit or evaluation period,” says Ostheimer, “it’s important to us and our external users to have easy, well-organized access to our documents any time they want. It keeps our processes going smoothly.”

Jaime’s favorite feature is the ability to securely upload her files and then share them folder by folder, or file by file, according to each user’s needs. While most users that she shares with have view-only rights, Jaime is able to give extra download rights to the benefits brokers, legal team, and external auditors. Jaime likes the fact that she was able to set up these sharing permission settings without any real training and is able to trust that their private documents are kept secure.

“Onehub is very easy to use, and I am confident that it’s secure. I like its flexibility and that it’s configurable to how we want to structure our files and data. Knowing that our files are protected, well-organized, and easily accessible has been important to our company’s success.”

Check out the entire Limeade case study.

Meet Leigh Caplan, Onehub’s Lead Dev and Resident DJ

Quadrant2

This month, for our Onehub staff showcase blog post, we’ll be introducing you to Leigh Caplan, Onehub’s lead developer. Here you can get to know Leigh and his passion for producing electronic music for the masses.

Q – How did you fall into the drum and bass scene originally?

A – I think I first heard a Photek track on a PlayStation game in the late ‘90s. I didn’t grow up in the UK so getting exposed to that style of music wasn’t as easy as it is now. In college, I started going to raves and getting more involved with producing electronic music; Drum and Bass was always present but never front and center. I guess I just became obsessed with the music, and have been making it ever since.

Q – What do you like the most about creating music?

A – I love the feeling you get when a song starts to take shape; a second ago it was just a mess of weird synth sounds and old samples, but suddenly it has a personality and a pulse. I think the thrill of creation is what keeps all artists going. It literally never gets old.

Q – Have you ever heard your music play while out at a club or just hanging out with friends? That must be crazy!

A- Yep, that just happened last Tuesday. It is crazy, but pretty cool as well. Your music sounds different in a club; different things are emphasized by the shape of the room, the size of the speakers, etc. Because of this, sometimes I don’t realize that it’s one of my tunes for a few seconds. My wife (with whom I produce music) always knows immediately though, and she makes fun of me for being so bad at spotting our tracks.

Q – Is there a particular DJ or music artist in your space that you admire?

A- Oh, there are dozens. There are people who have been in it since the beginning like Goldie, Klute, Total Science, and Ed Rush & Optical (who laid the groundwork for the particular flavor of DnB that I make), and there are relatively new artists like Break and DLR who are continuing to push things forward. I’ve only left about 100 or so artists off this list, there are just too many to name!

Q – How does having Drum and Bass pumping through your veins (and headset) help you build amazing online apps like Onehub?

A – I have heard that music and programming are highly correlated skills so maybe there’s something to it. I think that all of your outside experiences and influences give you different tools to approach different problems, so being heavily involved in producing music (and all that it entails) gives me a wider pool of knowledge to draw from when I’m programming.

I also use Onehub extensively to host my in-progress tracks, share with collaborators, and deliver masters to record labels when it’s time for release. Our granular security settings are great for making sure the right people are able to access the right files, and our previews are great for letting people listen (but not download).

Plus, when you’re listening to fast music, you can type 35-40% faster. It’s science.

Q – Do you have any new music coming out in 2014? If so, how can we be notified as soon as it goes live?

A – Yes, 2014 is already shaping up to be super busy! We have a 5-track EP locked in for Dispatch Recordings, a remix for Neil Davidge of Massive Attack, an appearance on Intrigue Music’s “Intrigue 11” LP, a 12” for CIA Records, a track on MC Fats’ “We Gotcha” compilation, and more new music in the pipeline for Commercial Suicide.

I always post clips to the SoundCloud page, so the best place to hear (and get links to buy) the newest stuff is at http://soundcloud.com/quadrant

We hope you enjoyed getting to know Leigh! Stay tuned for another Onehub staff profile coming soon.

Online File Sharing Provides True Security

Do you have confidential business files stored on your work computer? Maybe it’s a spreadsheet for a report that must be delivered to management tomorrow. If you don’t work on it from home, you’ll be at the office all night. As a trusted member of your company, you are authorized to view this type of data. The question is, once you put the data on your laptop and take it home, how secure is it?

Lost and Stolen Equipment

The Ponemon Institute conducted a survey of 329 organizations that had 86,000 laptops lost or stolen over a one-year period. While physically replacing a laptop is certainly expensive, Ponemon explained that the value of the lost hardware represented only a small portion of the estimated cost. Much more expensive was the value of intellectual property on these laptops and the fees associated with data breaches and statutory notification requirements. The average cost to replace the data on the laptop was $49,246.

Spyware

After working in the IT industry for a number of years, I’ve heard many examples of spyware. Many times, this is a result of, “I let my child use my laptop for a little while and now it’s infected.”

This problem frequently occurs when someone borrows your laptop and accidentally goes to a compromised site that is infected with spyware or maybe a virus. As a result, the laptop can become unstable and has to be rebuilt. According to BrandonGaille.com, 53% of all computer users have had some kind of experience with malware infection. Important files should not become a victim of this catastrophe.

Is Encryption The Answer?

Some businesses see encryption as a way to store confidential business data and protect files. This secures data so that only the people with the proper software and decryption key can access the information. While this may sound like a great solution, encryption can be difficult to work with in a collaborative professional environment.

Proper decryption tools must be installed on computers in order to decrypt and access the data. Additionally, it becomes very difficult to share files externally, as even after the encrypted data has been transmitted; the remote company must have the appropriate decryption tools in order to access the file. This can take time and ultimately slow down your file sharing process.

Online File Sharing – Secure & Accessible Data

Online file sharing is a great option for protecting cloud-based files. Since files can only be accessed with a secure login, approved users are the only ones that can access them. Since the files are stored in the cloud, any viruses that affect your hard drive do not affect your securely stored files.

Online file sharing can provide secure data that is independent of hardware failures, loss, spyware, or other mishaps that can happen to business users on a daily basis. Online file sharing can allow your company to easily share your data between employees while providing the security you need to protect your company’s most important asset; it’s data.

Redesigned Breadcrumbs

We recently shipped some updates to our breadcrumbs navigation. In this post, I’d like to walk you through the changes and discuss some of the design thinking behind the improvements.

Redesigned Breadcrumbs

Determining What was Most Important

When updating a frequently used piece of the interface, it is important to keep existing users in mind. One of the advantages of every Onehub employee, being Onehub users ourselves, is that it keeps all of us in touch with our users’ experience – allowing us to think through changes from an empathetic place. Armed with this empathy and some additional user research, our first step was to outline the most common user scenarios: breadcrumb navigation. To do this, we worked backwards from the following question:

“As a user, what is the most important function of the breadcrumbs?”

The immediate answer was being able to see the name of the folder/file you are currently looking at. Whether you’re looking at a file as a Viewer or Administrator, being reminded of which file you’re actually working with is a no-brainer.

A close second was the ability to quickly return to the root folder. Two of the most common actions taken in Onehub are one, quickly creating folders and uploading files; and two, hopping in to a file to add a comment/task, then hopping back up to the Workspace level to do something completely different.

Lastly, there are certainly times when you need to move through and collaborate on a handful of files at a time. In this scenario, being able to quickly jump back to the immediate parent folder and in to another file is important.

With these scenarios in mind, we set the following design goals for the redesign:

  1. Prioritize the current folder/file name.
  2. Always provide a link back to the root folder.
  3. Provide links to parent folders, exposing the immediate parent whenever possible.

Prioritizing the Current Folder/File Name

Now you always see as much of the name as we can possibly show you. If a folder/file name is too long to fit within the available space, we truncate it.

Breadcrumbs Truncation

Maintaining Access to the Root Folder

With this redesign the root folder continues to always be present, allowing you to quickly jump back to the top-level of your folder tree at any time.

Breadcrumbs Root

The “…” Crumb

The final piece of the redesign is the new “more” crumb, signified by an ellipsis (…). This crumb fulfills the final design requirement dynamically. Depending on the available space around it, the more crumb may contain every parent folder or be non-existent. As space allows, we will pop folders out of the more crumb (starting with the closest parent) and display them inline with the current folder/file name.

Breadcrumbs More

I sincerely hope you find the redesigned breadcrumbs to be a wonderful enhancement. You can see them in action by visiting any of your Workspaces. As always, if you have any feedback, we’d love to hear it — tweet @onehub or send an email to support@onehub.com