Admins: Enforce complex passwords and two-factor authorization

Last week brought news that not one but two vital internet services experienced bugs that exposed user passwords. On May 1, code repository site, Github announced that “a small number of user passwords” were exposed, and then two days later, Twitter suffered a similar error that caused the company to recommend everyone change their password.

In both cases, passwords were exposed, unencrypted on an internal logging site. Neither company reported any malfeasance as a result of the exposure, but it makes for a great time to remind you:

  1. No one at Onehub has access to your password.
  2. Everything we do at Onehub is encrypted from end-to-end.
  3. Should you want, we offer Onehub account admins the ability to enforce complex passwords, require password changes, and to enforce two-factor authentication.

Continue reading

Some basic tips for securing data in the cloud

This story originally appeared as a post over on the blog of Onehub’s sister product, Marshal. But it had some good, general tips for securing your data in the cloud, so we thought we’d re-post it here. 

As a refresher, Marshal is a new online tool that can scan your cloud accounts (such as Box, Dropbox, Onehub and more) to uncover any exposed sensitive data you may be storing. You can try it by running a free scan right now.  

Marshal is just a piece when puzzling out your security strategy

I take a ferry into work and often people will leave jigsaw puzzles out for passengers to complete. It’s quaint and a relaxing way to pass the time.

Data security, on the other hand is a puzzle that is neither quaint nor relaxing. It requires constant vigilance, which is why we built Marshal. But Marshal is just a piece of your overall security strategy. Continue reading

Video: How to turn on Automatic Watermarking

Onehub provides a host of security features to help businesses protect their data. One popular tool is our Automatic Watermarking for Workspaces. Onehub’s Watermarking splashes the word “Confidential” along with a user’s email (or IP) address and datestamp across every page of every document in a Workspace.

Watermarks are great because they help thwart unwanted sharing. Users will be less likely to surreptitiously disclose a document if they know their email address is plastered over every page.

Turning on Automatic Watermarking is easy! This brief video walks you through how to set it up and how it works.

If you have any questions about Watermarks or any of our security features, feel free to contact us at (877)644-7774. For more Onehub video tutorials, visit our YouTube channel.

How to set automatic file expiration dates

Like old prom photos that your mom still displays around your family home — there are some things you want erased. The same holds true for documents that you want to keep tight control over.

That’s why Onehub lets you set up automatic file deletion after a designated period of time. In Workspaces, you can create a rule that files are automatically deleted after 2 weeks, 1 month, 3 months or 6 months. Once the allotted time period has elapsed, the files will be erased from Onehub and no longer accessible (unless you have a copy stored elsewhere).

Here’s how to set it up. Continue reading

Why precise permission controls are important

invite-user

Onehub offers a number of security measures, and our granular permission controls are in many ways — the front line in the defense of your data. I was reminded of the importance of permissions the other day when a gentleman who works at a service agency told me a story of permissions gone awry.

His agency, which was not using Onehub, tried to share a particular folder of materials with a client. This folder was a sub-folder of a larger hierarchy and when they shared the sub-folder, the agency actually granted access to the entirety of the master folder. As a result, sensitive data leaked.

Because of the lackluster permission controls offered by our competition, his agency didn’t have the option to grant precise permissions at the level needed. Continue reading

Fences, PINS, video and more protect your Onehub data

fence-server-roomKeeping your data secure is our top priority at Onehub. One of the ways we keep your data safe is by using Amazon Web Services.

When you think about data security, the first thing that comes to mind is probably some kind of “cyber” hack attack through a network. But you also have to consider physical security at datacenters. At the recent AWS Re:Invent show, Amazon detailed some of the real world measures it puts in place to safeguard data. As Fortune reports: Continue reading

Data security is our priority

All Onehub Communication Is Secured Over HTTPSThere are some things you should feel safe in assuming. When you use Onehub, for instance, you are right to assume that keeping your data safe is our top priority, because it is.

But with news of another hack, this time exposing the personal information of up to 14 million federal workers, we thought it would be a good time to re-state the fact that keeping your data safe is our top priority.

We recently put together a brief primer on Onehub’s security measures, should you wish to re-acquaint yourself with them.

Onehub Security Features PDF

If you have any questions about Onehub’s security policy, you can always feel free to talk with us directly, and we’ll be happy to answer your questions.