Limeade Dominates with Help from Onehub

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Limeade recently did a case study with us and shared why they initially chose to use Onehub, as well as why they have continued to use Onehub. In the case study, the Bellevue, WA company showcases their drive to “measurably improve well-being in the world through happy, healthy, high-performing workforces” and how Onehub plays an integral part in Limeade’s continuing success.

Limeade, the enterprise engagement platform that focuses on performance, wellness, and incentives to build high-performance workforces, started out using our online data room where they stored legal materials, corporate files, and proprietary contracts for their potential investors. According to Jaime Ostheimer, Limeade’s financial analyst, this fit their business needs in the beginning. However, as Limeade grew and built a stronger portfolio, they continued to use Onehub for online file sharing of proprietary internal documentation and customer contracts.

Jaime is one of the primary users of Onehub, along with her company controller. She says she finds Onehub to be self-explanatory and very efficient. According to Jaime, Onehub allows the data to keep flowing when one of them is away from the office.

“Especially during key times like an audit or evaluation period,” says Ostheimer, “it’s important to us and our external users to have easy, well-organized access to our documents any time they want. It keeps our processes going smoothly.”

Jaime’s favorite feature is the ability to securely upload her files and then share them folder by folder, or file by file, according to each user’s needs. While most users that she shares with have view-only rights, Jaime is able to give extra download rights to the benefits brokers, legal team, and external auditors. Jaime likes the fact that she was able to set up these sharing permission settings without any real training and is able to trust that their private documents are kept secure.

“Onehub is very easy to use, and I am confident that it’s secure. I like its flexibility and that it’s configurable to how we want to structure our files and data. Knowing that our files are protected, well-organized, and easily accessible has been important to our company’s success.”

Check out the entire Limeade case study.

Meet Leigh Caplan, Onehub’s Lead Dev and Resident DJ

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This month, for our Onehub staff showcase blog post, we’ll be introducing you to Leigh Caplan, Onehub’s lead developer. Here you can get to know Leigh and his passion for producing electronic music for the masses.

Q – How did you fall into the drum and bass scene originally?

A – I think I first heard a Photek track on a PlayStation game in the late ‘90s. I didn’t grow up in the UK so getting exposed to that style of music wasn’t as easy as it is now. In college, I started going to raves and getting more involved with producing electronic music; Drum and Bass was always present but never front and center. I guess I just became obsessed with the music, and have been making it ever since.

Q – What do you like the most about creating music?

A – I love the feeling you get when a song starts to take shape; a second ago it was just a mess of weird synth sounds and old samples, but suddenly it has a personality and a pulse. I think the thrill of creation is what keeps all artists going. It literally never gets old.

Q – Have you ever heard your music play while out at a club or just hanging out with friends? That must be crazy!

A- Yep, that just happened last Tuesday. It is crazy, but pretty cool as well. Your music sounds different in a club; different things are emphasized by the shape of the room, the size of the speakers, etc. Because of this, sometimes I don’t realize that it’s one of my tunes for a few seconds. My wife (with whom I produce music) always knows immediately though, and she makes fun of me for being so bad at spotting our tracks.

Q – Is there a particular DJ or music artist in your space that you admire?

A- Oh, there are dozens. There are people who have been in it since the beginning like Goldie, Klute, Total Science, and Ed Rush & Optical (who laid the groundwork for the particular flavor of DnB that I make), and there are relatively new artists like Break and DLR who are continuing to push things forward. I’ve only left about 100 or so artists off this list, there are just too many to name!

Q – How does having Drum and Bass pumping through your veins (and headset) help you build amazing online apps like Onehub?

A – I have heard that music and programming are highly correlated skills so maybe there’s something to it. I think that all of your outside experiences and influences give you different tools to approach different problems, so being heavily involved in producing music (and all that it entails) gives me a wider pool of knowledge to draw from when I’m programming.

I also use Onehub extensively to host my in-progress tracks, share with collaborators, and deliver masters to record labels when it’s time for release. Our granular security settings are great for making sure the right people are able to access the right files, and our previews are great for letting people listen (but not download).

Plus, when you’re listening to fast music, you can type 35-40% faster. It’s science.

Q – Do you have any new music coming out in 2014? If so, how can we be notified as soon as it goes live?

A – Yes, 2014 is already shaping up to be super busy! We have a 5-track EP locked in for Dispatch Recordings, a remix for Neil Davidge of Massive Attack, an appearance on Intrigue Music’s “Intrigue 11” LP, a 12” for CIA Records, a track on MC Fats’ “We Gotcha” compilation, and more new music in the pipeline for Commercial Suicide.

I always post clips to the SoundCloud page, so the best place to hear (and get links to buy) the newest stuff is at http://soundcloud.com/quadrant

We hope you enjoyed getting to know Leigh! Stay tuned for another Onehub staff profile coming soon.

Online File Sharing Provides True Security

Do you have confidential business files stored on your work computer? Maybe it’s a spreadsheet for a report that must be delivered to management tomorrow. If you don’t work on it from home, you’ll be at the office all night. As a trusted member of your company, you are authorized to view this type of data. The question is, once you put the data on your laptop and take it home, how secure is it?

Lost and Stolen Equipment

The Ponemon Institute conducted a survey of 329 organizations that had 86,000 laptops lost or stolen over a one-year period. While physically replacing a laptop is certainly expensive, Ponemon explained that the value of the lost hardware represented only a small portion of the estimated cost. Much more expensive was the value of intellectual property on these laptops and the fees associated with data breaches and statutory notification requirements. The average cost to replace the data on the laptop was $49,246.

Spyware

After working in the IT industry for a number of years, I’ve heard many examples of spyware. Many times, this is a result of, “I let my child use my laptop for a little while and now it’s infected.”

This problem frequently occurs when someone borrows your laptop and accidentally goes to a compromised site that is infected with spyware or maybe a virus. As a result, the laptop can become unstable and has to be rebuilt. According to BrandonGaille.com, 53% of all computer users have had some kind of experience with malware infection. Important files should not become a victim of this catastrophe.

Is Encryption The Answer?

Some businesses see encryption as a way to store confidential business data and protect files. This secures data so that only the people with the proper software and decryption key can access the information. While this may sound like a great solution, encryption can be difficult to work with in a collaborative professional environment.

Proper decryption tools must be installed on computers in order to decrypt and access the data. Additionally, it becomes very difficult to share files externally, as even after the encrypted data has been transmitted; the remote company must have the appropriate decryption tools in order to access the file. This can take time and ultimately slow down your file sharing process.

Online File Sharing – Secure & Accessible Data

Online file sharing is a great option for protecting cloud-based files. Since files can only be accessed with a secure login, approved users are the only ones that can access them. Since the files are stored in the cloud, any viruses that affect your hard drive do not affect your securely stored files.

Online file sharing can provide secure data that is independent of hardware failures, loss, spyware, or other mishaps that can happen to business users on a daily basis. Online file sharing can allow your company to easily share your data between employees while providing the security you need to protect your company’s most important asset; it’s data.

Redesigned Breadcrumbs

We recently shipped some updates to our breadcrumbs navigation. In this post, I’d like to walk you through the changes and discuss some of the design thinking behind the improvements.

Redesigned Breadcrumbs

Determining What was Most Important

When updating a frequently used piece of the interface, it is important to keep existing users in mind. One of the advantages of every Onehub employee, being Onehub users ourselves, is that it keeps all of us in touch with our users’ experience – allowing us to think through changes from an empathetic place. Armed with this empathy and some additional user research, our first step was to outline the most common user scenarios: breadcrumb navigation. To do this, we worked backwards from the following question:

“As a user, what is the most important function of the breadcrumbs?”

The immediate answer was being able to see the name of the folder/file you are currently looking at. Whether you’re looking at a file as a Viewer or Administrator, being reminded of which file you’re actually working with is a no-brainer.

A close second was the ability to quickly return to the root folder. Two of the most common actions taken in Onehub are one, quickly creating folders and uploading files; and two, hopping in to a file to add a comment/task, then hopping back up to the Workspace level to do something completely different.

Lastly, there are certainly times when you need to move through and collaborate on a handful of files at a time. In this scenario, being able to quickly jump back to the immediate parent folder and in to another file is important.

With these scenarios in mind, we set the following design goals for the redesign:

  1. Prioritize the current folder/file name.
  2. Always provide a link back to the root folder.
  3. Provide links to parent folders, exposing the immediate parent whenever possible.

Prioritizing the Current Folder/File Name

Now you always see as much of the name as we can possibly show you. If a folder/file name is too long to fit within the available space, we truncate it.

Breadcrumbs Truncation

Maintaining Access to the Root Folder

With this redesign the root folder continues to always be present, allowing you to quickly jump back to the top-level of your folder tree at any time.

Breadcrumbs Root

The “…” Crumb

The final piece of the redesign is the new “more” crumb, signified by an ellipsis (…). This crumb fulfills the final design requirement dynamically. Depending on the available space around it, the more crumb may contain every parent folder or be non-existent. As space allows, we will pop folders out of the more crumb (starting with the closest parent) and display them inline with the current folder/file name.

Breadcrumbs More

I sincerely hope you find the redesigned breadcrumbs to be a wonderful enhancement. You can see them in action by visiting any of your Workspaces. As always, if you have any feedback, we’d love to hear it — tweet @onehub or send an email to support@onehub.com

Secure File Sharing for Your Business

Securing your company’s files is every employee’s responsibility. In this blog post, we’ll cover a variety of traditional methods for sharing files, pros and cons for each method, and how Onehub can help you share more securely.

Email

For many people, email can be both a blessing and a curse. While it’s truly wonderful to be able to communicate with anyone anywhere in the world, this freedom can make things dangerous when it comes to sharing files. If someone attaches a file to an email (i.e. your company’s client list), you have no control over or insight into what happens to it after they hit the send button.

Many times this type of security breach goes unnoticed. With Onehub, you can control who has access to the files and if they are allowed to download files. You can make files view-only if needed so people only have the level of access you want.

Stolen Devices and Data

Stolen devices can lead to stolen data if you keep files on your local hard drive or mobile device. With Onehub, your files are stored in the cloud and if a device is stolen, the thief cannot access them without the appropriate password. The device can be replaced and work can continue as usual.

File Servers

It wasn’t that many years ago when file servers were the primary location of most company files. While they are still popular, there are many things to consider if you’re going to share files over the Internet. You have to make sure that your server is fully protected and that all of your security patches are up-to-date. Specifically, you must maintain a firewall with the proper settings and monitor it to make sure you’re not having any breaches in security. Some companies are great at making sure this is done properly, but for many companies service management can be an undertaking.

With the Onehub public cloud file sharing solution, all of this is done for you. Onehub handles the firewalls and makes sure they are set up properly. We stay up-to-date with security patches and make sure that only the appropriate people have rights to your files. Additionally, users outside of your company will not have to install complex FTP software in order to access your files.

Data Encryption

While you may need to encrypt data when sending it via email or even storing it on your local hard drive, Onehub users don’t need to encrypt data when sharing files. Data encryption can be very cumbersome, as it requires that everyone have the proper decryption software along with the security keys to decrypt files. In Onehub, files are encrypted as they are uploaded and then stay encrypted while stored. When you share a file with someone, a copy of that file is de-encrypted as it is requested by the individual accessing the file.

So, as you can see we’ve worked really hard to make secure online file sharing easy. Rest assured that we’ll continue to innovate and develop ways to protect to your data in every situation.

New Horizon Security Services Chooses Onehub

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New Horizon Security Services (NHSS) knew they needed a better way of sharing files amongst 400+ employees scattered across the state of Virginia. The family-owned business has four offices statewide. NHSS provides armed and unarmed security for government agencies, shopping malls, and private companies.

Kate Painter, the Communications and Public Relations Specialist, was nice enough to engage in a case study with us that explores why they choose to switch to Onehub from their existing file sharing software.

“We like Onehub a lot around here,” says Painter. “It gives us a central point to go to for sharing files and ensures people have access in the right ways. It’s convenient, quick, simple, and effective for everyone.”

NHSS: Onehub Power User

NHSS tried a few other solutions for secure online file sharing, but they didn’t meet their needs. Eventually, they tried Onehub and found it to be easier to use with more of the capabilities to closely manage who can share their files and to what extent. These included tightly controlled file access, file usage monitoring, the ability to view files without downloading, customizable client portals, and enhanced security.

NHSS uses Onehub for their client portal needs. This allows employees to easily access files, forms, centralized benefits info, company updates, newsletters, links to online timesheets, training info, and more. NHSS employees use the portal to assign tasks to their colleagues and for online file sharing.

With hundreds of files uploaded to the Onehub client portal, NHSS is happy to be using Onehub. As Painter puts it, “It seems like it’s been here forever now, so often do we use it. It’s easy, customizable, and a great communications tool.”

Onehub’s Secure Online File Sharing

NHSS is able to control access to the people that use their Onehub workspaces.  For example, management teams are able to post tasks and comments on files, and they can control whether added users are only able to view or print files. Client invoices have limited access rights and other files are locked down to prevent any type of unauthorized alteration.

“Being able to limit Onehub’s functions to certain users or files helps us keep things private or make them public as we need,” says Painter.

New horizons security services has grown to depend on Onehub to help them run their business. Onehub has become an integral part of NHSS in that each new employee is required to learn Onehub as part of their orientation. This shows the strong partnership between the two companies. Check out the case study to learn more.

A Year in Review – 2013 at Onehub

We’ve had a busy year developing features to make Onehub even easier and more efficient. Here is a glance at some of the most interesting things that happened at Onehub in 2013:

Google Drive Integration
In April, we integrated Google Drive with Onehub. This means you can give your entire team (and customers) access to edit documents directly within Onehub. This new feature helps our users save time, work more efficiently and collaborate easier with colleagues.

Workflow Tasks
We also added the collaboration feature of Workflow Tasks in April. This feature allows you to ask people to review or approve files within your Workspace. You can write a comment in the task to give and receive feedback throughout the entire edit / review process.

Simplified Pricing and Unlimited Storage
In May, we launched simplified pricing and unlimited storage. The simplified pricing plans make it easier for new Onehub users to pick the right plan. Also, you asked for more storage and we listened. The Team Edition now includes 1TB of storage, and the Business Edition has unlimited storage.

Saving Mobile Files to Onehub from Your iPhone and iPad
In July, we brought cloud mobility to the iPhone and iPad. Now you can upload files from your mobile device directly into the Onehub app, from anywhere anytime.

24/7 Phone Support
In October, we went 24/7 with all day phone support. Now, when you’re up late working on a project and have a question about Onehub you can reach a live person by phone who can help answer your problems and get back on track.

Favorites Were Added to Make Navigation Easier
In December, we added another feature that is destined to save Onehub users lots of time. The new Favorites function allows you to select specific Workspaces and make them Favorites. A new card view will appear at the top of the screen for easy access and a quick view of Workspace users and activity. This allows you to quickly access your Favorites instead of scrolling through a huge list of Workspaces and files.

We Published More Case Studies

  • Moss Warner talked about why they love Onehub as a client portal.
  • White Wolf Capital discussed how they wanted a secure and easy data management system.
  • Hilco Industrial shared with us how they needed secure control over their files.
  • Birch Capital talked about how they use Onehub’s advanced customization and user permissions.
  • PRG told us how they improved efficiency and collaboration with Onehub.

 
You Met Some of Our Staff
This year we showcased the following Onehub gurus:

  • Matthew – Onehub’s design lead and avid video game player
  • Brian Moran – Onehub’s CTO, co-founder and outrageous cyclist
  • W. Andrew Loe III – Onehub’s lead developer and sailing fanatic
  • Brian Warren – Onehub’s designer and typography enthusiast

 
We hope you’ve enjoyed our recap of 2013. We are SO excited for 2014 and will continue to make Onehub better. Happy New Year!

Meet Brian Warren – Onehub Designer and Typography Enthusiast

Each month we focus on helping you get to know the great people that work at Onehub. This month, we will be focusing on our lead designer, Brian and his passion for design and typography.

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Q – How did you first realize that you were interested in design & typography?

A – I ended up here by way of a rather circuitous route. I went to college as a Theology major. After a few years, while deep in the fog of my second year of taking Greek, I realized I might be due for a change. I had always been into art, and was even doing design freelancing design in my spare time over the summers. Graphic design was an easy fit for me. I switched my major mid-semester and never looked back. (My rather average grades shot through the roof.)

I remember very clearly the first day of my first graphic design class. We were talking about typefaces and all the associated jargon and nuances of this strange discipline. I was hooked. I loved how detailed and logical type was, while also being elegant and beautiful. It nurtured both sides of my brain in a way that I hadn’t ever experienced before.

Q – What gets you excited about typography?

A – We’re currently experiencing a wonderfully exciting time in the world of typography. All modern web browsers, even on mobile devices, are capable of using web fonts. Prior to this era, designers on the web only had a handful of fonts at their disposal. Now it’s no exaggeration to say we have countless options for web typography. I feel like a kid in a candy store.

Q – Are there any drawbacks to having so many options for web type?

A – Of course. Just like being the kid in the candy store, if you eat all of the candy you’ll get sick. If a design incorporates too many web fonts, then the experience for a user loading the web page can be a little slow, especially for mobile users. It pays to be smart about which fonts you include, and in which weights and styles. I recently wrote about this particular topic for Typekit as a guest author on their blog: On Weights & Styles.

Q – What’s your favorite typeface?

A – I wish I could answer this. I can’t say I really have an all-time favorite. I do love Trade Gothic, and I confess I’ve always had a thing for Garamond.

Q – How are things looking for the future of web typography?

A – Type on the web has a bright future. We’ve jumped a few technical hurdles in getting web browsers to work with web fonts, and type foundries and distributors are making it easier than ever to buy and use web fonts. In the future, browser makers will be adding more features to allow us designers the flexibility that we have enjoyed in print design for centuries. Things like control over hyphenation, better kerning support, better ligature support, and stylistic alternates are all things that we can see are coming, but need more broad support by web browsers before we can rely on them.

Q – Do you have any suggestions for people who are interested in getting into typography?

A – Oh sure! For one, everybody interested in typography needs a well-worn copy of this on their shelf: The Elements of Typographic Style, by Robert Bringhurst. This is the first stop on the typographic train. Bringhurst eloquently explains both the how and why behind everything from font selection to page dimensions with a passion that is absolutely contagious.

There’s no shortage of websites to read about typography as well. One of my favorites is Typedia, a user-contributed encyclopedia of typefaces. In addition to being a fantastic resource on its own, Typedia hosts a weekly Type News article written by my friends Grant Hutchinson and Erik Vorhes. It has tons of info each week including new typeface releases, typographic news, and links to great type articles around the web.

Q – How can those interested keep up with your latest and greatest in the world of design and typography?

A – Well, I write semi-regularly on my site at Be Good Not Bad, and I am @mrwarren on Twitter. If you happen to be near Vancouver, you can see me speak at Web Type West on February 1, 2014.