Onehub Makes Collaborating With Freelancers Easy and Secure

Nearly 40% of the U.S. workforce is freelance now, so it’s likely that your business deals with freelancers and contract workers on a regular basis. It can be tricky to figure out the best way to protect your business data while outsourcing to freelancers. Many times they will need shared access to your files to complete their assignments. Onehub enables you to give safe access to your systems through direct file links and role-based permissions. 

Secure access for freelancers 

It’s important to consider how you’re going to share files with freelancers. While contractors need access to certain data to complete their work, you don’t want to give them employee-level authorization to all of your files. The more people who have access, the more your risk of a data breach increases. With Onehub, you can keep your digital security risk low and still work effectively with freelancers by setting roles and permissions or using secure direct links.

You can decide what files contract workers can see in your workspace and how they can interact with them. If a freelancer needs access to files containing confidential information, you can set the file to be view-only. This means the freelancer can’t download or print the file and risk compromising your company’s security or strategic edge in a competitive market.

The best way to keep your business safe is by limiting access. Before giving a freelancer credentials to any accounts or files, consider whether they actually need this to complete their work. Do they need to access your full workspace, or do they only need files within a specific folder? Do they need an account, or can they work successfully with a link to a single file? Limit access wherever possible. 

It’s also a good idea to give your contractors a brief rundown of basic cybersecurity protocols your business follows such as creating strong passwords, using a VPN with public Wi-Fi, and never sharing files via email. The latter is especially important, as spear phishing attacks are one of the top ways hackers infiltrate company networks. Also, be sure to let them know what information you consider confidential so they know to handle it with extra care.

Pricing plans that support your needs

Many cloud storage providers require you to have an account to access documents, and you have to pay per user. Onehub makes things simple by allowing you to invite as many users as you want at the file, folder, or workspace level. As long as they aren’t a Collaborator, Moderator, or Administrator and have access to fewer than three workspaces, they don’t count against your paid user total. You can work as seamlessly with your contractors as you would with your in-house colleagues.

If your work with freelancers is more in-depth than simple file sharing and content creation (e.g., a freelance project manager), our Unlimited Edition allows you to make them full users at no additional cost. This gives them access to a wider range of features such as inviting users, creating or deleting folders, and generating secure links.

Easy file storage and sharing

Many companies still default to email for file sharing, but it has serious faults when it comes to digital security. Files sent over email are easy for hackers to intercept, so it’s a huge security risk. Email clients also have file-size limits between 10 and 25MB which essentially renders them useless for industries such as graphic design, engineering, and architecture where huge files are the standard. 

The design team at University of Washington Athletics regularly works with freelancers and contractors. They use Onehub to generate, share, and approve freelance content quickly. Onehub gives UW Athletics a secure, no-hassle way to share files with independent workers all over the world.

We also have an Unlimited Edition plan that gives you unlimited storage, users, and workspaces. If you’ve ever maxed out your storage and had to ask users to delete old files, you know how time-consuming that can be. With Unlimited, you never have to derail your team’s productivity with file maintenance issues. 

Seamless collaboration

It’s easy to get caught up in multiple projects and lose track of who’s doing what and what’s left to be done. You can keep track of this in your Onehub workspace by assigning tasks to contractor workers. Invite free users to the platform with Downloader or Creator roles, and they can approve, reject, or comment on the tasks you assign them. Onehub users (both free and paid) can also preview, create, or edit files directly from the platform. 

It’s much easier to oversee your projects and work efficiently with people outside your organization when you have a central location for storage, file sharing, and project management. Your workspace is available 24/7, so even if your freelancer is eight time zones ahead of you, they can still access the information they need at any time. 

File and folder-level comments are another feature that supports collaborative work. Contractors can create comments with project questions or updates directly on the relevant file or folder. This eliminates any confusion about what they might be referring to, and keeping the communication with Onehub means you never have to search your overflowing inbox to find the comment.

Outsourcing work to freelancers and contractors is a great way to get the skills your company needs without adding another salary to the budget. Armed with cybersecurity basics and the right tools, you can make freelancers an effective part of your team without compromising your digital security. To see how easy external collaborations can be, sign up for our free 14-day trial today. 

Break Down Information Silos With Cloud Storage and File Sharing

What are workplace silos, and how are they hurting your business?

You may not have heard the terms “workplace silo” or “information silo,” but you’ve likely experienced them. A workplace silo separates different types of employees, often by department or management level, that prevents workers from sharing information and collaborating freely. 

Simply having departments within your organization doesn’t constitute a silo. It’s normal to group people by specialty for efficiency’s sake, but a silo forms when those departments become cliquish. Their loyalty is to their department colleagues. All others are seen as outsiders despite everyone working for the same company, and presumably, the same goals.

This mindset has significant negative effects on a company. It inhibits creativity, collaboration, innovation, and camaraderie. Departments compete for resources and become resentful of each other. It creates an unhealthy work environment where ideas and information are hoarded instead of being freely shared so they can be explored, improved, and implemented. 

How can you break down silos?

Address the problem directly and promote common goals

The first step to recovery is admitting there’s a problem. Address this head-on with your staff. Educate them on the issues that information silos are causing within your organization, and lay out the steps you plan to take to heal these divisions by increasing communication and cooperation. 

Take time to outline common company goals with your team. Identify where each department fits into the picture and ways they can support each other to achieve their objectives. Hold

regular staff meetings to keep employees updated on their progress toward these goals and highlight positive examples of teams working together to make this happen.

Another important step in breaking down silos is to have your leadership team exemplify the behaviors you want to see throughout your organization. It should become commonplace for managers to engage with all employees, no matter their level or department. Employees model their attitudes and actions on the example set by upper management, and seeing this new behavioral standard will make workers feel more comfortable reaching outside their departments. 

Provide collaborative tools and resources

Major culture shifts are always accompanied by a period of growing pains. It’s difficult for employees to change the way they work, so it’s important to support this growth with smart tools and resources. 

Online storage and file sharing

If your company isn’t already using online file storage, now is the perfect time to start. Online storage platforms provide secure cloud servers that keep your data safe while making it more accessible to employees. Your staff can access files on-site or remotely using any device. 

Switching to online file storage will greatly improve your employees’ general access to files, but it’s important to keep in mind that information silos often extend to a company’s file organization. If your teams have been divergent for a long time, they’ve likely developed their own file organization systems. This makes it difficult to share information across company boundaries.

Renaming all these files under a cohesive system may not be practical, but you can have each department create a brief guide to explain their systems. A helpful guide will include:

  • The department’s folder hierarchy
  • A brief description of the type of content stored in each folder
  • An explanation of their file naming conventions

Share this across the organization so all users understand where to look for the information they need. 

While the goal here is to knock down silos, there is still a need for digital security protocols within any organization. Security measures will vary across cloud storage providers. With Onehub, for example, you can choose to keep files with sensitive information hidden, password protected, or accessible only to certain user types. Granular control over roles and permissions allows you to tailor access to your company’s unique needs.

Collaborative tools

Many online file storage platforms come with a variety of tools that will help your teams work more cooperatively. Look for features such as messaging, tasks, file syncing, and file versioning. 

  • In-app messaging enables colleagues to reach out to each other without leaving their digital workspace, allowing them to find the answers they need without interrupting their productivity. 
  • Task assignment is an important feature that will keep teams from questioning the progress of other departments or worrying that important details are falling through the cracks. In addition to staying updated on specific projects, tasks can also be used to track employees’ own to-do lists.
  • File syncing is essential for effective collaboration. It ensures everyone is working from the same up-to-date information. With file syncing, you can have multiple people working in a document and see changes in real time.
  • File versioning is the sanity-saving feature your staff needs to avoid the confusion of multiple file versions. If you’ve ever had to read through multiple files labeled “final” to find out which one is actually the final final, you know what a help this feature is. File versioning also ensures you can restore older versions easily if needed.

Collaborative spaces

Your company should function as one unit, so it’s important to set up your office space accordingly. Try creating a communal area within the office that provides ample space for multiple departments to meet for brainstorming sessions, project updates, or team-building exercises. 

Instead of holding cross-departmental meetings within any departments’ “home base,” move these meetings to neutral ground with tables and chairs that can be reconfigured easily. Removing the home team advantage puts every department on equal ground and allows employees to share ideas more confidently. 

Are you ready to break down information silos and encourage collaboration within your team? Onehub can support your company’s culture change with organized online file storage, secure file sharing, and a suite of collaboration tools. Try our free 14-day trial today!

The Pros and Cons of FTP for Secure Business File Sharing

File transfer protocol (FTP) turned 50 this year. In the fast-moving world of technology, that’s an eternity. File sharing looks much different now than it did half a century ago, but some companies are still using FTP to share their business files.

Is it time to say goodbye to file transfer protocol, or is it an oldie but goodie? That depends on a few factors. Before reading the pros and cons of FTP, answer these questions to help you get a better understanding of your file-sharing needs:   

  1. Does your business routinely share very large files or entire directories?
  2. Do you share files that contain sensitive information such as financial details, customer data, or intellectual property?
  3. Are you, your team, and your clients tech savvy?
  4. Do you have an in-house IT team?
  5. Does your business involve collaboration within your team or with clients?

The pros of FTP for file sharing

Move many large files at once 

If your business requires you to share huge amounts of data (think gigabytes, not megabytes) at once, FTP is a great option. Companies specializing in design such as engineers, architects, and graphic designers often have extremely large files that are impossible to transfer via email and slow to share via HTTPS. Using FTP is a big advantage in these situations because it can transfer large files more quickly. 

Transfer multiple file directories at once 

File transfer protocol doesn’t usually have the file size restrictions you see with email and other file-sharing programs. This means you can transfer multiple file directories at once, saving you from the time-consuming process of sharing these files or folders individually. FTP also facilitates a faster transfer speed while doing this than many FTP alternatives.

Never lose file transfer progress 

With FTP, you never have to worry about losing your transfer progress if you get disconnected from the network. FTP will automatically reconnect when the network is available and pick up right where it left off.

The cons of FTP for sharing business files

Not secure

With cybercrimes steadily on the rise, protecting your business data is more important than ever before. Unfortunately, FTP falls short in this area. Considering it was invented in the 1970s, before cybersecurity was a real concern, that’s not surprising.

FTP security concerns:

  • Your username, password, and files are all sent in plaintext. This means they’re not encrypted, and anyone listening in on your connection can easily steal your credentials and your business files.
  • Many security-conscious businesses use firewalls as a foundational layer of protection from digital security threats. Because of the multiple TCP/IP connections FTP uses, it doesn’t work well with firewalls. 
  • FTP is vulnerable to brute force attacks, and any weak or reused passwords will be cracked quickly. Most FTP clients don’t offer strong password enforcement, so you just have to trust that your employees are following password best practices. 

Difficult to use 

To say FTP isn’t user friendly is an understatement. The interface is overwhelming and intimidating. At first glance (and many subsequent glances), it looks like something only an IT person could understand. This is a serious drawback because it requires training — for your employees and your clients — to use correctly. 

Employees who are used to using cloud file-sharing and storage will not be easily persuaded to use FTP, and the same is true of your clients. Most clients won’t be happy having to use a clunky file-sharing solution when competitors are offering easier alternatives. 

No roles and permissions to customize access

FTP clients don’t usually offer the option to set customized levels of access for different users. Any user with the FTP credentials will have access to everything on the FTP server. This goes against modern cybersecurity protocols which recommend assigning employees the lowest level of access possible based on their job duties. Creating varying permission levels allows you to customize what every user can access. This is a proven digital security  method that lowers your risk of a data breach. 

No audit trails to track leaks

It’s a huge security advantage to be able to see who has viewed, edited, or downloaded a file and when they did it. Audit trails also provide important information for project collaboration such as a history of approvals and edits. Audit trails aren’t an option with FTP, making it difficult to track down the source of a leak or monitor project progress. 

Doesn’t support collaboration

Collaboration is essential for most businesses, whether exclusively between colleagues or between employees and clients. FTP makes it difficult to collaborate on a document with others as there’s no file syncing or version control available. Projects quickly devolve into chaos when people are working on a file in parallel rather than simultaneously or when no one can identify which file is the most updated version. 

Onehub offers the best of both worlds

You can weigh the pros and cons to decide whether you want to use FTP or a browser-based alternative. Or, you can choose Onehub and have modern, web-based file-sharing as well as a secure FTP gateway. 

Onehub user David Winters-McDonald, general manager of MPC Studios Inc., shares his experience with this hybrid file-transfer solution:  

“We decided to use Onehub rather than a traditional FTP server because of the easy-to-use interface and because it was very simple to set up. It was not unusual for us to have to train our clients to use FTP, whereas with Onehub it was all very intuitive… My favorite feature is that file sharing can be accessed through an easy-to-use web interface or through a traditional FTP client. This suits both the tech savvy and the tech novices.”

A secure FTP option

Unlike traditional options, Onehub’s FTP gateway is protected with bank-level encryption. Your username, password, and files are encrypted and transferred over a secure connection, providing your business with enterprise-level digital security protection. This allows you to enjoy the benefits of file transfer protocol without any of the security disadvantages. 

Browser-based file sharing 

Using the cloud for file sharing is a modern solution that supports the way businesses operate today. Remote working and collaborative efforts are the norm now, so teams need a file-sharing option that provides file version control, real-time file syncing, easy remote access from any device, and effective communication tools. 

Try our free 14-day trial to experience Onehub’s cloud-based file sharing and secure FTP option.

How to Move Your Business Files From Local Storage to Cloud Storage

So, you’ve decided it’s time to level up your business storage and join the cloud. It’s a smart decision that will improve the security of your business files, increase productivity and collaboration, and allow easier remote access. It will also generate big savings since you won’t have to worry about expensive server maintenance and upgrades. 

These benefits are great motivation, but transferring all of your company’s valuable data can still be a daunting task. We’ve put together the tips below to help you easily transition from local storage to cloud storage. 

How to find the best cloud storage solution for your business

The first step is to evaluate different cloud storage and file-sharing providers to determine which will best meet your needs. Every platform offers something different, so it’s important to identify your “must-haves.” 

These are four of the biggest concerns companies have when moving to the cloud.

Security

It’s a common misconception that local servers are more secure than cloud servers. Your files are at greater risk. As servers age, their failure increases drastically. A new server has a failure rate of 5%, but fast-forward five years, and you’re looking at a 13% failure rate. Physical servers are costly, and few companies have the resources to invest in a brand new server every few years. 

In addition to a higher failure rate, local servers have less secure backups than the cloud. It’s standard practice for cloud drives to be backed up across multiple devices and facilities, ensuring your data stays safe when disaster strikes. 

Cloud storage providers such as Onehub can keep your company information secure. We use bank-level encryption, secure direct links, granular roles and permissions, two-factor authentication, and strong password enforcement. Our system is monitored 24/7 and has multiple redundancies. This is the appropriate level of security to look for as you seek out the perfect cloud storage provider.  

Functionality

Functionality is a more flexible criterion that will depend on your industry and the way your team works. Cloud storage providers offer a wide range of tools to improve productivity, collaboration, and communication, so you’re sure to find a solution that provides everything you need. 

When evaluating functionality, consider the following:

  • Do your employees collaborate often, or do they work solo?
  • What software does your company currently use that you’d want to integrate into your cloud platform? 
  • Does your team only share files internally, or do they frequently share files with clients or vendors?
  • How important is communication within your team?
  • Do employees need easy remote access to company files?
  • Is increased productivity an important reason for switching to the cloud?
  • Do you need additional services such as virtual data rooms or client portals?

Keep the answers to these questions in mind as you review the features offered by providers. For example, if you know that your team frequently uses Google Docs or Microsoft Office Online, you’ll want to find a platform such as Onehub that provides easy integration with them. If your team shares files externally, it will be important to find cloud storage that allows employees to share secure direct links with non-account holders.

Price

Every company has to adhere to a budget, so cost will always be a deciding factor in choosing a cloud storage solution. You can use what you’ve learned from the security and functionality sections to narrow down your choices, and from there, you can rank them by price. 

Luckily, there are cost-effective options that offer robust tools as well as a high level of security. Onehub is an affordable cloud storage and file-sharing solution that can meet all of your needs without stretching your budget.

How to prepare for the big move from local to cloud storage

Once you’ve found your perfect cloud storage solution, it’s time to consider the practical steps involved with moving from local storage to the cloud. 

Back up your local server before beginning

Regular backups should be part of your company’s standard procedures. Some companies do this daily, but if yours doesn’t, be sure to schedule a time to back up all of your data before the cloud migration begins. 

Delete unnecessary data 

With the daily demands of work, it’s unlikely that anyone from your team has had time to do any digital file maintenance such as deleting irrelevant data. Make it a priority to do this before the transition begins. Only move the data your company actually needs. This will reduce the time spent transferring files and will keep your cloud storage streamlined. 

Not only are outdated files visual clutter, they can also cause costly errors or general confusion if employees mistakenly incorporate old information into current projects or decisions. If you have files that aren’t in current use but have historical value for things such as analytics, be sure to store these in an “archive” folder. This will make it easy for employees to distinguish between current and outdated information. 

Reassess your file hierarchy

Because data is such an integral part of modern business, it’s likely your company created some type of file hierarchy from day one. Unfortunately, many people create folder structures without considering how they will function as the business grows. Often companies continue to work from this initial structure for years and add new filing systems to make it work. This results in an illogical file hierarchy that’s confusing and difficult to use, especially for new employees. 

Don’t simply drag and drop this mutant file hierarchy into your new cloud storage. This is the perfect opportunity to address the problem. Our guide to business file organization can help you create an orderly filing system that serves you and your team well.

Decide how you’ll transfer the files 

It’s important to figure out what method you’ll use to transfer your files. Depending on the options offered by the cloud storage provider you choose, this may be a time-consuming process. 

Onehub offers users two fast and easy options for transferring files. You can use a simple drag-and-drop method, or you can use FTP. FTP is a great option if you’re already happy with your file structure. You can move the entire thing over in one go, and everything will be set up exactly as you’re used to. 

If you’re in the process of building a better digital filing system, you can focus on updating individual departments and transferring the files in batches. This reduces the scope and makes the project feel more manageable. Batching your transfers will also reduce the load on your network connection. 

Train employees to use the new cloud platform

Your employees will need training for the new cloud storage solution. At Onehub, we’re proud to offer an intuitive platform that most users understand immediately, but you may have employees that aren’t familiar with the cloud at all. Some cloud platforms are complex and require more intensive training. 

Even if your chosen platform is essentially “plug and play,” all employees will benefit from a brief overview of the new tools available to them. Cloud storage offers many more features than a local server, so be sure to cover all the new tools your team can use to increase their efficiency and productivity. 

It’s also important to cover cloud security during your training. Now that your team can easily access company files remotely, they may want to connect from a coffee shop or other location with public Wi-Fi. Public connections are not secure and should never be used for business unless you have a company VPN they can use. A VPN turns a public network into a secure private connection where employees can safely access and share company data. 

Is Onehub right for your business? 

Onehub offers a robust platform for cloud storage, secure file sharing, virtual data rooms, and client portals. We maintain strict security protocols that include bank-level encryption that makes your data unreadable to hackers, multiple redundancies for backups, two-factor authentication for increased account security, and much more. 

Our users benefit from enhanced communication and collaboration tools such as tasks, folder and file-level comments, document approvals, messaging, and automatic file synchronization, to name just a few. 

To find out all the ways Onehub can help your business, sign up for a free 14-day trial or reach out to our team to discuss your cloud storage needs. 

7 Reasons Your Clients Will Love Onehub

Meeting clients’ needs is the number one goal of successful businesses. For many companies, meeting those needs involves a significant amount of client interaction and collaboration. The processes and software you use to collect information from clients are just as important as the final product or service you provide them. Onehub was created with these needs in mind, and our platform consistently wows clients with its user-friendly interface, top-notch security, and robust functionality.

Onehub makes your clients’ lives easier

1. Clients know their confidential business files are protected. 

Data security is understandably a top concern for your clients. Onehub can help you ease their worries and win their trust by ensuring confidential information stays secure. Our security protocols mirror the fastidious measures used by banks, such as 256-bit encryption and data stored across multiple facilities and devices. 

In addition to bank-level security features, Onehub provides users with an arsenal of privacy and security tools such as granular permission settings, secure link sharing, encrypted communications, and Custom Agreements clients must accept before accessing content. 

To provide an even higher security level for your most sensitive business interactions, you can create a Virtual Data Room (VDR) for your clients. Within the VDR, you have the same security features as a traditional Workspace but with additional tools such as document watermarking, user anonymity, and more extensive audit trails. These extra features make clients feel confident that their confidential information is always safe.

What users are saying

“Look at Onehub, and you see an elegant, easy to use, and highly secure data management system.” Elie Azar, Managing Director, White Wolf Capital 

Defining precise permissions puts my customers at ease,and limiting content interaction allows me to better control access to sensitive data.” Matthew Holland, Ray White Business Sales

2. Our intuitive interface is easy for clients to use from day one.

If you’ve ever had to train a client to use complex business software, you know what an arduous task it is. It requires the patience of a saint and many deep, calming breaths. It’s also a trying experience for your client. They just want to securely share files with you or approve new changes to a document. They don’t want to endure a training session for overly complicated software. You can save yourself, your team, and your clients from this fate by choosing Onehub. Our technology solution has everything your clients need in a streamlined, easy-to-use interface. 

Many businesses have trouble convincing clients to work within their designated software instead of sharing files and information via email (which is not secure and makes finding attachments difficult). Clients only do this when your chosen platform is intimidating, difficult to use, or lacks necessary features. Onehub is simple to navigate and has everything your clients need in one convenient location, so you don’t have to worry about them operating outside of our secure platform. 

What users are saying

“With the previous program, we constantly got calls about login and account setup problems and how to use the file sharing. Onehub applies the same kind of file and folder navigation that people use every day, so clients catch on quickly without any help.” J. Bruce Ricciuti, President, Birch REA 

“Ease of setup and use were essential. The same functionality that made it easy for us to adopt [Onehub] has made it easy to onboard additional users both inside and outside our organization.”  Abram B., Director of IT

3. Clients can share files quickly and securely. 

Email is often clients’ go-to method for sharing business files because it’s familiar; however, emailing files can create several problems. Email is inherently insecure, so it’s simple for hackers to intercept business files that may contain sensitive information. Email also has frustrating file size limits, makes it difficult to find attachments later, and doesn’t provide confirmation that the file was received. 

Some businesses avoid email file sharing by using file transfer protocol (FTP). As the name suggests, it’s a much more technical option. Many clients find it confusing or overwhelming and will often default back to emailing files. FTP is more secure than email, but it’s still vulnerable to attacks and can be slow to transfer files.

Once your clients understand the risks involved with emailing files, they’ll want a secure option that’s simple for them to use. Onehub’s platform makes secure file sharing fast, easy, and secure. The interface is user-friendly, and clients can transfer files directly or with secure links. Our stringent security protocols protect every file sent via Onehub, so your customers can confidently share their business files.

What users are saying 

Everyone is saved from the painful process of sending files by email or FTP … To be competitive, we have to provide a project management solution that lets clients collaborate on projects, saves them time, and is easy to use while maintaining the security of their information. Onehub is the solution that offers this and more.” Cindy Hearn, Sales & Marketing Specialist, PRG

4. Custom-branding and white-labeling options give clients confidence in your business.        

Onehub users can create unlimited custom-branded or white-labeled Workspaces. These are essentially digital office spaces that cater to each of your clients. Creating this dedicated space for clients sends a clear message that you value their business. A custom-branded Workspace provides them with a secure and easy-to-access central location where they can find all the files they need, approve project updates, complete or assign tasks, and collaborate directly with your team.

Clients appreciate having a polished Workspace that’s organized and gives them access to all the tools they need. It makes your business look extremely professional, capable, and conscientious, all of which boosts clients’ confidence in you and your team. 

What users are saying

“I love how quickly we can set up custom client Workspaces. It delights our clients to have their own area and provides special value to them.” Marcy Kalina, Vice President, MossWarner

“One of the most significant features that OneHub offers is their custom white labeling. This feature allows you to add your own company’s logo on all of the web addresses that your users visit. Your users (vendors, customers, contractors) don’t feel like they are visiting a third-party vendor, which is a plus in my book.” Randy P., Senior Project Manager

“We use the site to share content with clients, and [white labeling] makes us seem polished and bigger than we are to have ‘our own’ file-sharing site.” Lee T., Client Relationship Manager

5. Custom Agreements and DocuSign make it easy for clients to sign NDAs and other important documents.

Printing an NDA, signing it, scanning it, and emailing it back to your contact is a frustrating process. Onehub simplifies non-disclosure agreements by providing Custom Agreements and DocuSign integration. 

You can choose to customize the Agreement tool to reflect the legal requirements you want clients to abide by. Before entering the Workspace, Client Portal, or Virtual Data Room, clients can review the document and accept the terms with one click. 

Our DocuSign integration is similarly easy, with clients accessing files from within the Workspace and typing their e-signature to acknowledge receipt of the document or acceptance of the terms. Clients value these two features because they dramatically simplify what used to be a lengthy and tedious process. 

What users are saying

“Getting sales leads to sign a non-disclosure agreement used to be complicated, stressful, and time consuming. After discovering Onehub’s Custom Agreements feature, BankTEL was able to unify and transform the entire process into a more automated and auditable one-click action.” BankTEL case study, details provided by Bonnie Baker, Director of IT

6. Microsoft 365 and Google Drive integrations make it more convenient to access files.

It may not seem like switching back and forth from your browser to a downloaded file multiple times a day is a huge deal, but it has a surprisingly negative impact on your efficiency. Research has shown that these short breaks in our focus collectively reduce our productivity and increase fatigue. 

Our Microsoft 365 and Google Drive integrations combat this issue by allowing users to view or edit documents without downloading them. New documents can also be created directly within the Workspace. Clients appreciate this optimization that enables them to do everything in one central location. It saves them time and makes their tasks less stressful. 

What users are saying 

“I love the ability to share files securely on a temporary basis with or without a password, the activity log, and the ability to integrate and edit documents in either Microsoft 365 or Google Drive. [This] means I don’t have to download files any longer, increasing my productivity.” Brenda B., CEO and Certified ProAdvisor

7. Onehub’s app gives clients access anytime, anywhere.

Sometimes work needs to happen away from the office. We’ve all experienced a moment when we’re out and about and suddenly have a “this can’t wait” idea or question. With the app always handy, your clients never have to worry about losing their stroke of creative brilliance or forgetting to clarify an important contract detail. They have convenient 24/7 access to the Onehub platform from their phones or iPads. The app is available for both Android and iOS users.

What users are saying 

“The easy accessibility for my clients on both their PC and the phone app is a pro.” Mike N., Owner,  Accounting Firm

I love the mobile app as well, which is simple with no additional apps to install to use it whether for iPhone or Android.” Brenda B., CEO and Certified ProAdvisor

Onehub is a user-friendly and cost-effective solution that will meet all of your clients’ file-sharing and collaboration needs. Try us out for free for 14 days to see how much your clients will love Onehub!